Care Coordinator

Job Description

Description:

Rediscover Purpose with ADVENT

At ADVENT, we do healthcare differently. We focus on innovative solutions and patient-first care. If you're driven, creative, and ready to make an impact, join us.

Now Hiring: Care Coordinator

Location: Wauwatosa

At ADVENT, our Care Coordinators are the heart of the patient experience — connecting patients, providers, and teams to deliver care that’s both seamless and compassionate. This role blends empathy with action, balancing communication, problem-solving, and precision. Care Coordinators are experts in guiding patients through their treatment journey, helping them understand their options, navigate insurance, and experience ADVENT’s unique approach to better breathing and better living. Great position for someone with experience working in a similar position in dermatology, plastic surgery, optical, chiropractic, wellness, weight loss clinic or spa environment.

What You'll Do:

Serve as the primary point of contact for patients and families, building trust and rapport, demonstrating empathy, and providing education to support the treatment plan as directed by the clinic's MD.

Identify and resolve care barriers, confidently addressing patient questions, concerns, or objections, and guiding patients toward successful completion of their care journey.

Balance compassion with efficiency, ensuring patients feel supported without impacting clinic workflow.

Advocate for patients on financial matters, including insurance coverage, estimates/deposits, authorization status, out-of-pocket costs, and pre/post-operative instructions.

Own the patient journey end-to-end, using strong listening, communication, influencing, and problem-solving skills to keep patients motivated and focused on treatment outcomes.

Coordinate scheduling, follow-ups, procedures, and documentation, partnering with staff and surgeons to ensure accurate and timely completion of care.

Monitor patient adherence to care plans, identify gaps in treatment, and proactively engage patients using ADVENT’s value proposition and outcomes.

Confidently discuss costs and payments, providing guidance and recommending next steps in the patient journey with a value-driven approach.

What You Bring:

Proven success in customer engagement within a sales-driven or care coordination environment (inside sales experience preferred)

Bachelor’s degree in healthcare, social work, or related field — or equivalent experience

Skilled in managing insurance, benefits, and cost-of-care discussions with patients

Strong influencer with a passion for guiding patients toward their goals and treatment outcomes

Proficient in medical terminology and comfortable collaborating with providers

Highly organized with exceptional attention to detail and accuracy

Excellent time management; able to work independently, anticipate needs, and plan proactively

Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

Willingness to support at other nearby clinics as needed

Why Choose ADVENT:

16+ days PTO (prorated first year) + paid holidays

Health, dental, and vision coverage with employer-paid HRA

401k match & life insurance

Regular business hours - no nights or weekends

A culture that values solutions and encourages growth

Convenient Monday-Friday schedule, Enjoy weekends and evenings for yourself!

This is a full time 32-40 hr/week flex position

Explore more at: ADVENT Careers Website

Requirements:

Full-time