Billing Assistant

Job Description

Pappageorge Haymes Partners (PH) is seeking a professional Billing Assistant to join our team. The ideal candidate is an organized self-starter with strong attention to detail, a problem-solving mindset, and the ability to work independently. Familiarity with professional services environments is preferred.

Job Responsibilities:

Project Billing & Financial Administration:

Manage monthly draft billing using Interactive Billing, ensuring all deadlines are met

Run financial reports and process project billing in alignment with contract terms and approved rate schedules

Generate project reports for Project Managers, ensuring accuracy of calculations and data

Set up new projects, including reviewing contract terms, preparing project budget worksheets, and closing out completed projects

Process time and expense transfers within or between projects

Review employee timesheets for billing accuracy

Make labor and timesheet adjustments as needed after timesheets are posted

Review preliminary invoices for labor accuracy, billing rates, fee maximums, and necessary reclassifications

Project Coordination & Client Communication:

Communicate effectively with Project Managers regarding contract terms, billing guidelines, and additional services

Distribute draft invoices to Project Managers for review and coordinate follow-up

Handle client and contractor inquiries related to project billing and accounting records

Experience:

Bachelor’s degree in Accounting, Finance, or a related field preferred

2+ years of relevant experience in the architecture or engineering (A/E) industry preferred

Proficient in MS Office, including Word and Excel

Strong analytical and reporting capabilities

Highly organized with strong attention to detail and a proactive, problem-solving mindset

Able to manage competing deadlines and adapt to shifting priorities

Familiar with project-based accounting principles and procedures

Self-directed and dependable, with the ability to work independently

Salary range for this position is $55,000.00 - $70,000.00, based on qualifications and experience. PH offers a comprehensive benefits package that includes employer-paid health insurance, life insurance, and long-term disability coverage, along with dental and vision insurance, 401(k) with an employer match, Employee Stock Ownership Plan (ESOP), paid vacation and personal days, and a discretionary performance bonus.

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Full-time