Office Secretary

Job Description

We are seeking a detail-oriented and proactive Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by handling a wide range of tasks, including managing schedules, handling correspondence, and maintaining files, contributing to the overall efficiency of the workplace. This position requires strong organizational skills, excellent phone etiquette, and a commitment to providing exceptional customer support.

Responsibilities

Answering phones and emails: Handling inquiries from clients, vendors, and other stakeholders.

Handle clerical tasks such as filing, data entry, and document preparation.

Assist in calendar management, scheduling, and coordinating meetings.

Processing payroll and bookkeeping: Performing basic accounting tasks and managing financial records.

Provide support to team members as needed.

Maintain accurate records of customer interactions and transactions.

Utilize computer systems for data management and reporting.

Managing the office environment: Maintaining cleanliness, organizing furniture, and ensuring a functional workspace.

Operating and maintaining office equipment: Troubleshooting problems with copiers, printers, and other equipment.

Managing office supplies: Ordering and stocking supplies, ensuring a smooth workflow.

Qualifications

Strong computer literacy with proficiency in office software applications.

Excellent organizational skills with the ability to manage multiple tasks effectively.

Exceptional phone etiquette and communication skills.

Demonstrated ability to provide outstanding customer service and support.

Familiarity with calendar management tools is a plus.

A proactive approach to problem-solving and attention to detail.

Join our office team where you can contribute to a dynamic work environment while enhancing your professional skills. We look forward to welcoming a dedicated individual who thrives in an organized setting!

Full-time