Part-Time Remote Executive Assistant

Job Description

Salary: $20 per hour

Check Off Your List (COYL) is hiring aremote part-time Executive Assistantto support our exponential growth.

COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most their business.

We work remotely, but we stay connected through Zoom meetings and Teams. Enjoy the best of both worlds - work from home without the isolation!

This is a remote position (seeking employees based in Florida, Maine, Ohio, Texas) reporting to the Director of Business Operations. This role will start at10-15 hours a weekand can quickly grow from there.

Objectives of the Role:

Support the Director of Business Operations

Assist clients as directed

Maintain client relations and refine internal processes that support COYL and clients

Manage communication between various clients upper management and employees, liaising with internal and external executives on projects and tasks

Plan and orchestrate work to ensure the clients priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities (dependent on client needs):

Manage the professional and personal needs for various clients

Track detailed records in timekeeping system

Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients senior executives

Manage, coordinate, and arrange our virtual clients travel and travel-related activities, including hotel booking, transportation, and meals

Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database

Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company

Organize client communications

Answer phones for clients and relay messages

Plan client events

Respond to all requests within a maximum of 4 business hours

Navigate priorities while multi-tasking

All other tasks as needed

Skills and Qualifications

4 years of experience in an administrative role reporting directly to senior management

Experience in real estate support

Experience supporting brokers

Superb written and verbal communication skills

Strong time-management skills and the ability to organize and coordinate multiple projects

Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

Ability to keep various companies confidences

Promptness and a motivated self-starter

Confident and professional phone presence

Available to help with urgent requests

Preferred Qualifications

Experience developing internal processes and filing systems

Associates or above degree in administration; or equivalent experience

Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc.

Schedule:

Monday to Friday

Part-time with the potential to grow to full-time

Part-time

Fully remote