People Experience Officer

PEOPLE EXPERIENCE OFFICER

The role

The People Experience Officer provides essential administration and coordination support to the People & Culture team. This role focuses on maintaining efficient P&C operations, managing documentation, and supporting various administrative processes to enhance the employee experience and ensure compliance with company policies. Professional and efficient administration support to the People & Culture team and broader business will be underpinned by maintaining a high level of confidentiality, integrity and discretion at all times. This role may either be assigned solely to a P&C portfolio or work across multiple, undertaking the following accountabilities as relevant to the tasks specific to the assignment

Further, the successful candidate will:

Provide general administrative assistance to the P&C team, including scheduling meetings, monitoring shared mailboxes and ticket systems including allocation of tasks, and coordinating daily operations within the portfolio.

Establish, review and improve administrative processes, to optimise efficiency and use of systems.

Generate employment related letters throughout the employee lifecycle, ensuring governance is adhered to, approvals received and all documentation saved in personal files.

Maintain and update employee records, P&C databases, Company Resource Handbook, and the HRIS (Workday) to ensure accuracy and completeness.

Regularly review and update the P&C intranet page with approved content.

Liaise with colleagues in Sweden regarding the maintenance and updates to the HRIS.

Prepare, file, and manage P&C documentation such as employment contracts, performance reviews, and training records.

Ensure that all P&C documentation is accurate, up-to-date, and compliant with company policies and procedures.

Assist with the coordination and execution of P&C processes, across the employee lifecycle (i.e., onboarding, annual salary review, offboarding).

Assist with the coordination meetings, take accurate minutes, and disseminate materials accurately and efficiently, as assigned.

Generate and distribute regular P&C reports, including metrics on employee data and P&C activities, and some analysis and insights, as required.

Maintain accurate and organised records of P&C activities and employee information.

Assist in updating and communicating company policies and procedures.

Assist in organising employee engagement activities and other administrative functions.

Flexible work arrangements such as hybrid work from home might be considered for this role after discussion with the manager.

About you

Your skills and experience will include:

Experience in a similar role working with Excel spreadsheets, multiple systems and highly confidential data.

Strong verbal, and written communication skills, including an ability to establish effective and professional working relationships with a wide variety of stakeholders.

Excellent Excel skills, ability to merge data, create calculations, analyse multiple files and develop insights.

Computer literacy across MS Office applications, and professional document creation and editing skills with a strong attention to detail.

Ability to deal appropriately with sensitive information and maintain strict confidentiality and strong integrity at all times.

Experience using an HRIS, preferably Workday or similar.

Demonstrated ability to plan and organise competing work demands and to operate efficiently under pressure and manage competing priorities to produce timely, high-quality responses, maintain attention to detail and meet deadlines.

Qualifications in Business Administration, or equivalent experience.

As a defence security clearance is required for this role, applicants will be required to hold an Australian Defence Security Clearance to baseline/NV1/NV2 level or have the ability to gain one. Information including past and present nationality and citizenship may be requested to check eligibility for access to materials controlled under various export control regimes, including ITAR.

About us

Saab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 35 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today’s challenges.

From combat, communications, security and underwater systems, to mixed reality, cyber security and deployable health solutions, our extensive portfolio of products and services provide high-technology solutions for defence forces and civil industries across the globe.

Apply today to join our crew and deliver solutions with purpose!

What you will be part of

Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here

Culture and benefits

We employ over 1000 Australians and are committed to fostering a culture of excellence and enriching the employee experience.

By joining Saab, you’ll be a part of a collaborative and supportive organisation, where your professional growth and work-life balance are emphasised. You’ll work within an innovative and vibrant workplace, while having the opportunity to develop a long-term, fulfilling career.

As a valued team member of Saab Australia, you’ll access a variety of perks and benefits to support you and your family including:

6 weeks paid leave each year

14% superannuation

Free Income Protection Insurance

Flexible working options

Access to the Saab shares matching scheme

Access to MySaab - our online store offering everything from cash back at hundreds of stores to discounts from exclusive partners

For further information about a career at Saab, visit the page adjacent:

Applications

Click ‘Apply’ to submit your CV and cover letter in support of your application. Kindly observe that this is an ongoing recruitment process and in exceptional circumstances, the position might be filled before the closing date of the advertisement. We encourage applications as early as possible to avoid disappointment.

By submitting an application to Saab, you consent to undertaking workforce screening activities including, but not limited to: reference checks, Australian Federal Police check, verification of working rights and qualifications, sanctions screening and a pre-employment medical declaration.

Saab Australia is an Equal Opportunity Employer and encourages Aboriginal and Torres Strait Islanders to apply. We also welcome applications from individuals with culturally diverse backgrounds.

Saab Australia is a nationally recognised Veteran Employer of Choice that welcomes the interest of ex-service members,

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