Administrative Assistant

Permanent, full time with a monthly ADO

Work for one of Australia’s leading hospital groups

Friendly & supportive team

About the Role

The Receptionist is responsible for the efficient ‘day to day’ running of the very busy Operating Suite reception.

The reception role is important as it provides the first impression to the Operating Suite and secondly this role provides important gatekeeping, ensuring clear necessary communication and minimal disruption to the Operating Suite team.

Provide professional customer service to both internal staff and external visitors

Accurately update the theatre grid and produce the daily Theatre List for both the current and next day

Produce any other statistical data as requested

Establish and open sessions onto PAS (6 months in advance) and regular review to ensure accuracy

Classifications for this position will range from HS1 - HS17 ($58,442 - $64,610 per annum)

Your Contribution

Formal Education: minimum of Year 10 education

Specific Training Courses: Medical terminology

great professional customer services skills

Advanced computer skills

A valid Nationally Coordinated Criminal History Check, or willing to obtain

What We Offer

A focus on wellbeing initiatives, with regular events and programs

Confidential, solutions-focused employee counselling

A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!)

Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities

Salary Packaging – Increase your take home pay!

Discounts and Promotions always available through our Foundation

Regular opportunities for professional development to assist you to reach your career goals

Culture of continuous improvement

About Operating Suite

The Operating Suite at St Vincent’s Melbourne consists of 12 Operating Suites, a holding bay and PACU which operates 24/7.

Working at St Vincent’s

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application

Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations

Closing Date:

27 November 2025 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit or get in contact at

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct

JR144706