Office Administrator

Satbir Bhullar Mortgages Inc Office Administrator Salary: $35.00/Hourly Job Type: Full-Time, Permanent Language: English Start Date of Employment (Approx.): As soon as possible Minimum Education: High School Positions Available: 1

Job Location(s) 32056 South Fraser Way suite 3 Abbotsford, British Columbia V2T 1V7

Job Description

Establish and maintain office procedures to support efficient mortgage application processing, document handling, and client communication Oversee day-to-day administrative operations, ensuring smooth workflow across intake, underwriting, compliance, and funding departments Review and respond to client, lender, and legal correspondence in a professional and timely manner Prioritize administrative tasks and ensure deadlines are met, especially during time-sensitive stages such as pre-approvals and closings Coordinate staff schedules to maintain consistent office coverage and support deal flow Organize and schedule appointments, including client meetings, appraisals, lender calls, and notary signings Maintain organized digital and physical filing systems, ensuring mortgage applications and compliance documentation are properly stored and accessible Track and manage office supplies and equipment, placing orders as needed and ensuring operational readiness Generate regular reports for management, including status updates on mortgage files, administrative performance metrics, and deal pipelines Maintain and update databases, including lead information, referral partners, lender contacts, and deal tracking Assist with compiling expenses and operational data to support budgeting, payroll, and broker commission reconciliation

Experience: 1-2 years of experience in lending industry required

How to Apply Email:

By Mail: 27007 - 26th Avenue Aldergrove, British Columbia V4W 3N6