Accounts Payable Coordinator

The University of Sioux Falls is a private Christian University offering a positive, collegial work environment and a strong benefit and compensation package. This on-ground position is in a university business office setting with working hours Monday-Friday, 8:00 AM-5:00 PM, and occasional evening or weekend work may be required during peak periods (e.g., fiscal year-end). Benefits include, but are not limited to, health insurance, employer HSA contributions, tuition remission, and generous vacation, sick, holiday, and emergency benefit leave in the full-time employee compensation package.

GENERAL SUMMARY OF POSITION

The Accounts Payable Coordinator ensures accurate and timely processing of payments and vendor transactions in compliance with university policies and accounting standards. This position supports efficient business operations and upholds the University's commitment to integrity, stewardship, and excellence within a Christian higher education environment.

MAJOR FUNCTIONS

Invoice Processing: Review, verify, and process vendor invoices for payment, ensuring accuracy, proper coding, and adherence to university purchasing policies.

Credit Card Management: Manage and coordinate credit card processing to pay all university credit cards in a timely manner, and train new credit card users.

Payment Management: Prepare and execute payment runs (checks, ACH, wire transfers) in a timely manner, ensuring compliance with payment terms and deadlines.

Vendor Relations: Communicate with vendors to resolve billing discrepancies, respond to inquiries, and maintain positive relationships.

Account Reconciliation: Reconcile accounts payable transactions, vendor statements, and general ledger accounts to ensure accuracy and resolve discrepancies.

Record Keeping: Maintain organized and accurate records of all accounts payable transactions, including invoices, payments, and correspondence, in compliance with university and regulatory requirements.

Tax Compliance: Prepare and submit 1099 forms for non-employees who qualify.

Purchase Order Support: Collaborate with departments to verify purchase orders, match invoices, and ensure proper authorization for payments.

Compliance: Ensure adherence to university policies, federal and state regulations, and Generally Accepted Accounting Principles (GAAP).

Reporting: Assist in preparing financial reports, including accounts payable aging reports and expense analyses, as requested by the Controller and the Vice President for Business and Finance.

System Maintenance: Utilize financial software (e.g., Jenzabar or similar ERP systems) to input, track, and manage accounts payable data; recommend process improvements as needed.

Support Audits: Provide documentation and support for internal and external audits related to accounts payable.

Team Collaboration: Work closely with the Business Office team and other departments to support budgeting, forecasting, and financial planning initiatives.

Other: Adhere to all department and University policies and procedures, and the rules, regulations, bylaws, and interpretations of the Northern Sun Conference, the NCAA, Title IX, and others as required in higher education. Perform additional tasks as assigned, appropriate to the AP Coordinator role, to support the Business Office.

QUALIFICATIONS

Associate's degree in accounting, finance, business administration, or a related field required; Bachelor's degree preferred.

A minimum of 3 years of accounts payable or related financial experience required, with higher education or non-profit environment experience a plus.

Working knowledge of and experience with accounts payable processes, GAAP, and basic accounting principles.

Proven experience working independently, accurately, and with minimal supervision required

Highly detailed and organized, with the ability to prioritize and manage multiple projects.

Proficient in Microsoft Office (Excel, Word) and financial software (experience with Jenzabar or similar ERP systems is a plus), along with the ability to learn new systems quickly.

Demonstrated attention to detail and accuracy in data entry and financial calculations; strong oral and written communication skills; excellent customer service skills.

Demonstrated ability to work collaboratively with internal stakeholders and external partners (vendors, business partners, etc.).

Proven ability to maintain confidentiality and handle sensitive financial information with integrity.

Commitment to Christian higher education.

Ability to sit for extended periods, use a computer regularly, and occasionally lift or move up to 20 pounds. Must successfully pass a required background check.

APPLICATION

Applicants should provide a letter of application, résumé, and contact information for a minimum of three professional references. Applications will be considered only if all required materials are submitted. Review of applications will begin immediately and continue until the position is filled. NO TELEPHONE CALLS please.

The University of Sioux Falls is an Equal Opportunity, Affirmative Action Employer of all protected classes.