Project Coordinator

6 Month Contract + Extensions

Hybrid Calgary - 50% Travel to US

JOB DESCRIPTION

The Program Coordinator will play a key role in supporting and managing strategic initiatives across multiple programs related to Supply Chain including: fleet management, enterprise asset management, procurement systems, and digital planning. This role will coordinate project execution, track milestones, and facilitate communication between stakeholders and vendors to ensure seamless integration and progress on the following priority initiatives:

REQUIRED SKILLS AND EXPERIENCE

Program Coordination & Tracking Maintain project plans, milestones, and timelines for all assigned programs.

Monitor progress, flag delays, and facilitate escalation paths as needed.

Support PMO practices across Samsara, Ariba, and FMC projects.

Stakeholder Engagement

Serve as a point of contact between internal teams (Fleet, IT, Procurement, Finance, Ops) and external partners (e.g., John Deere, Samsara).

Coordinate inputs and decisions required to manage the Deere MOU and other vendor-related programs.

Documentation & Communication Develop and maintain program documentation including meeting notes, action logs, RFP documentation, and vendor agreements.

Prepare executive updates, project dashboards, and stakeholder summaries.

Project Logistics & Operations

Organize and facilitate project meetings, steering committees, and workshops. Coordinate resources, calendars, and logistics to support project execution.

Process Improvement & Integration Collaborate with cross-functional teams to support alignment between fleet operations, procurement platforms (e.g., Ariba), and enterprise planning tools (e.g., IBP). Assist in change management and training coordination where needed.