Office Administrator

What we will offer

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We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.

You can expect:

Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.

We are an equal opportunity organisation, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture, or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives.

Main Responsibilities

Proactively managing, controlling and having a full understanding of fee earner diaries using discretion and business knowledge to prioritise commitments. This will include extensive arrangements of appointments, conferences and meetings across different time zones and offices, using different processes and IT infrastructure (videoconferencing, tele-conferencing, client office software etc.).

Liaising regularly with fee earners to identify work commitments, prioritising workloads accordingly.

Prepare for all meetings, including preparation of all pre-reading documentation (if appropriate), follow up and coordinate all meeting actions, ensure they are properly recorded and dealt with, including any necessary follow-up communications.

Coordinate and assist with global visitors.

Coordinating the opening of new client matters

Working within the Administration team to provide assistance to fee earners in the group - Arrange photocopying, printing, scanning, organising post and couriers, etc

Travel management, booking transport, hotels, client meetings and producing detailed itineraries.

Support lawyers in marketing activities including research and obtaining client information and data

Dealing professionally and promptly with client calls and communications, including calls diverted to the team

Attributes/Skills Required

At least three years of high-level administrative or personal assistant/secretary experience

Experience in Law Firm or legal department will be considered as a pus

Excellent knowledge of Outlook, Word, PowerPoint and Excel.

A thorough understanding of working in a professional, service driven environment and stakeholder/client/business confidentiality

Confident and professional manner with the ability to build strong relationship with fee earners and clients

Excellent communication skills n both English and Greek and the ability to interact at all levels

Collaborative and supportive of the business and its initiatives

Strong organisational skills and excellent attention to detail

Ability to remain proactive and flexible at all times

Reliable, hardworking, work to tight deadlines and have the ability to remain calm when under pressure

Anticipate and identify potential problems and provide innovative solutions

A strong team player

This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.

We are an equal opportunity employer, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives

About the Firm

Stephenson Harwood is an international law firm, and we're committed to creating 'positive partnerships' with our clients. We represent listed and private companies, institutions and individuals, building lasting relationships to help them succeed in a complex andever-changing world.

Our focus is on five core sectors: Energy Transition, Life Sciences and Healthcare, Private Capital and Funds, Technology, and Transportation and Trade.

With more than 1,400 people, including 210+ partners, across eight offices in Europe, the Middle East and Asia, we combine deep legal capabilities and broad commercial expertise. We have also forged close ties with high quality law firms around the world, blending local knowledge with global savvy for clients in over 100 countries.

We understand the power of diversity in delivering that high calibre advice to our clients. We want to attract diverse talent and we particularly encourage applications from underrepresented demographics.

Our brand strengths:

GO FAR, GO TOGETHER

EXPERTS IN MORE THAN LAW

CAN DO PERSONALITIES

ALWAYS READY

Permanent