Receptionist and Admin

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Helpdesk Management

• Greet external visitor and internal staff with high degree of professionalism and courtesy

• Answering incoming call and receiving incoming mails

• Sort and distribute all incoming mail and overnight packages

• Handle walk-in enquires, guest wireless assistance and visitor pass

• Manage badging process, new hire badges and coordinate with system vendor

Conference Room and Event

Act as administrator for conference rooms throughout the portfolio

Ensure conference rooms are cleaned on a regularly scheduled basis

Regularly inspect furniture for damage and repair/replace furniture, as needed

Assist with catering ordering, setups, event planner and ordering, as required

Financial Management

Provide initial review and coding of FAcOps invoices for invoicing management

Review, scan and forward invoice to FCS/account payable, as required

Capture payment info, spreadsheet and data control

Payment Document Filing

Troubleshoot resolution of vendor invoice billing

Coordination with Vendor for quotation and invoice received

Office Facility Management

Business card ordering and delivery

Office and equipment keys maintenance and management

Manage postage, local / foreign courier in and out.

Inventory and stocking of office and tea point supplies, where applicable

Maintain up-to-date Emergency contract information list with work, home and cell numbers

Vendor Management

• Manage the vendor relationship and monitor vendor’s supplier

• Acknowledge receipt ordered items from the vendors and bill from landlord

• Assist in vendor set up and request of Public Liability insurance certificate.

• Facilitate supply of office stationery, pantry supplies, stock medicine cabinets and etc.

• Coordinate with third party vendor to facilitate supply, service calls & preventive

maintenance of network printer/MFD

Property Maintenance Coordination

• Office maintenance work coordination with landlord and contract vendor

• Assist in yearly fire drills exercise and communication with internal floor warden

• Coordinate after-hour HVAC request, where applicable

Move/Add/Change/events

• Assist in provide support need to complete move and coordinate and verify set up requirements

Other duties as assigned

Location:

On-site –Bali, Indonesia

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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