Purchasing Administrative Assistant

Job Description

Job Description:

We are seeking a detail-oriented and organized Purchasing Administrative Assistant to join our team. In

this role, you will provide critical support to the purchasing department by performing a variety of

administrative tasks related to the procurement process. Your responsibilities will include preparing and

processing purchase orders, managing invoices, and maintaining communication with vendors and

suppliers to ensure smooth purchasing operations.

Key Responsibilities:

Issue, track, and confirm purchase orders to ensure timely delivery of materials.

Supervise and monitor delivery schedules to confirm the accuracy of delivery quantities and

timings.

Maintain accurate records and databases of purchasing activities, inventory, and associated

costs.

Communicate with vendors and suppliers to resolve any issues related to orders, shipments, or

payments.

Assist with budgeting, forecasting, and auditing of purchasing activities.

Process and maintain documentation for invoices and payments in a timely manner.

Assist with the preparation of reports related to procurement, inventory, and purchasing trends.

Qualifications:

Strong organizational and time management skills.

Excellent communication skills, both written and verbal.

Ability to handle multiple tasks and work in a fast-paced environment.

Proficiency in Microsoft Office Suite and purchasing software.

Previous experience in administrative or purchasing roles is preferred.

High attention to detail and ability to problem-solve effectively.

Education and Experience:

High school diploma or equivalent required; associates degree or relevant certifications in

business, procurement, or a related field preferred.

Prior experience in administrative or purchasing support roles is an asset.

If you are a motivated individual with strong administrative and problem-solving skills, we invite you to

apply for this exciting opportunity to contribute to our dynamic team!

Full-time