Executive Assistant to the Chief Organizational Advancement Officer

Summary:nThe Executive Assistant supports the Chief Organizational Advancement Officer (COAO) who is responsible for leading the areas of the operation that provide shared services for the Ohio History Connection's historic sites, museums, and programs.

Those areas include Marketing and Development, Facilities and Major Projects, Operations and Government Relations.nIn addition to supporting the COAO, the Executive Assistant provides administrative support to the Division Directors reporting to the COAO.

This role will coordinate and manage executive scheduling and prepare and organize important strategic materials and plans.

This role serves as the eyes and ears for the COAO, connecting organizations, projects, and critical business information to the COAO, ensuring meetings and materials are efficient and effective and serves as a trusted partner.

The Executive Assistant interacts seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, donors, members, and leaders who report to the CHSO.

To perform this job successfully, the individual meets expectations to handle highly sensitive and confidential institutional information while exercising professionalism and discretion.nEssential Functions:nnCoordinates portfolio of projects assigned by the COAOnAssists the COAO in preparing for meetings with research, documentation, and presentation materials.

Schedules all meetings.

Provides relevant details and materials to participants.

Takes and prepares minutes for meetingsnResponsible for maintaining the COAO's calendar and making travel arrangementsnSupports the leaders who report to the COAO with specific project needs and administrative tasks as assignednWorks with COAO, the OHIO Forum, and other critical stakeholders to track institutional strategic plan progress and performance, provide support to teams managing strategic projects, and directly manage strategic projects when necessarynTracks project metrics and updates goals across short- and long-term projects · Balances conflicting priorities in order to manage workflow, ensure the completion of essential projects and meet critical deadlines · Supports financial operations under the director of the COAO; includes assisting with state capital budget tracking and reporting and ensuring timely payment of expenses.nnRequired Education & Experience:nnAssociate's degreen5 - 7 years of relevant project management and administrative experience - or - equivalent combination of relevant training and experience is requirednnDesired Skills & Experience:nnExperience in project creation and implementationnBasic project management processesnSkilled at communicating with staff, partners, and the public both orally and in writingnFamiliarity with budgets, ability to understand allocation of revenues and expensesnProficiency in various office software and virtual platform including but not limited to Microsoft 365nEffective organizational skills, including attention to detail, prioritizing and managing multiple tasks for yourself, and being accountable to the organization for said tasksnFamiliarity with construction contracts and/or real estate documents and transactions a plusnExperience with the Ohio Department of Administrative Services (DAS), Ohio Office of Budget and Management (OBM), and/or the Ohio Facility Construction Commission (OFCC) a plusnnRequired Competencies:nnCan locate and use resources to get things done, uses resources effectively and efficiently, and arranges information in a useful manner.nAssumes accountability of role and responsibilities; anticipates the needs of othersnAble to process information in a consistent manner, simultaneously displaying adaptability when necessarynEngages and collaborates with a variety of internal and external colleagues and stakeholders, taking ownership of the process when appropriate.nSound judgement and the ability to make reasonable decisions in the absence of directionnDiscreet and prudent in discerning confidentiality nnWork Environment:Employee works in an office environment, with an option for a hybrid remote schedule, at the discretion of the COAO.

May experience typical distractions of an office including employees passing by workspace, talking by others in workspace, ringing phones, and other environmental noises.

Evenings and weekends may be required with advanced notice.

Infrequent travel to sites and events.nPhysical Demands:Requires periods of prolonged sitting at a desk or workspace, ability to process visual and audible information with or without reasonable accommodation.

EOE Statement: Ohio History Connection will recruit, hire and maintain a diverse workforce allowing for the inclusion of every employee's unique value, contribution and potential.

OHC is committed not only to the principle of equal employment opportunity but also to the letter and spirit of the law.

OHC, as an equal opportunity employer, does not discriminate in its employment on the basis of race, color, religion, sex, gender, sexual orientation, gender identity or expression, pregnancy and/or related conditions, national origin, ethnicity, age, veteran status, genetic information, medical condition, physical or mental disability, or on any other basis protected by federal, state or local law.

OHC ensures that equal employment opportunity applies to all areas of employment including hiring, promotion, demotion, transfer, recruitment, selection, discipline, termination, compensation, benefits and training.

Full Time