Billing Specialist

Job Description

We are looking for a dedicated Billing Specialist to join our client in Providence, Rhode Island. In this role, you will play a key part in managing billing processes and ensuring timely and accurate invoices for clients. The ideal candidate will thrive in a collaborative environment, possess strong organizational skills, and have a keen attention to detail.

Responsibilities:

• Communicate effectively within the colleagues to ensure accurate time entries and billing, including organized follow-ups.

• Prepare and process work-in-progress, pre-bills, and final invoices to align with client requirements and deadlines.

• Edit bills to address specific requests, including corrections for grammar and spelling.

• Review and reconcile account balances in Work In Progress and Accounts Receivable as necessary.

• Respond to client inquiries regarding invoice copies, billing histories, and trust ledger details.

• Monitor and track turnaround times throughout the billing cycle.

• Assist attorneys with time entry tasks as needed.

• Learn and audit new client and matter opening processes to identify potential billing issues.

• Enter client-specific billing information into online portals following provided guidelines.

• Collaborate with a three-person billing team to ensure organized and efficient operations.• High school diploma or equivalent is required; additional college coursework is a plus.

• Legal billing experience is preferred but not mandatory.

• Advanced proficiency in using Office tools, Excel, and billing software.

• Ability to manage multiple tasks simultaneously while meeting deadlines.

• Strong verbal and written communication skills paired with exceptional organizational abilities.

• Self-motivated with the ability to anticipate tasks and follow through independently.

• Proven ability to work effectively as part of a team.

Full-time