PERSONAL ASSISTANT

Hiring: Dynamic Personal Assistant to the Director

Are you a highly organized and proactive professional with a strong background in business administration and a passion for operational efficiency? We're seeking a dedicated Personal Assistant to support our Director—focusing on reporting, data visualization, and team coordination.

In this pivotal role, you’ll be the backbone of our daily operations, ensuring everything runs smoothly—from managing to-do lists and schedules to creating insightful dashboards and follow-ups across teams.

If you thrive in a fast-paced environment, love bringing order to chaos, and have an eagle eye for detail, we want

to hear from you!

Key Responsibilities:

Business Administration Support

Oversee daily operations, maintain organized records, manage invoicing processes, and assist in budget tracking.

Dashboarding & Reporting

Collect, clean, and visualize data; build actionable dashboards; generate regular operational reports for leadership.

Daily Organization & Follow-up

Own the Director’s to-do list, calendar, and inbox; follow up with internal teams to ensure tasks are completed on time.

Administrative Support

Prepare meeting agendas, take minutes, and distribute action items to ensure accountability and momentum.

What We're Looking For:

Exceptional Organizational Skills

Juggling priorities and deadlines with ease.

Tech-Savvy

Expert in Excel and Google Sheets (formulas, pivot tables, charts). Familiarity with project management tools like Asana, Trello, or Monday.com is a major plus.

Detail-Oriented

Accuracy in handling data, communications, and task management is crucial.

Proactive & Self-Motivated

Anticipates needs, solves problems independently, and keeps projects on track without being micromanaged.

Professional Communicator

Clear, concise, and confident communication—both written and verbal.

Trusted Confidant

Handles sensitive information with a high level of discretion and integrity.

Basic Qualifications:

Education: Bachelor’s degree in Business Administration or related field. Relevant experience (2-3+ years) may substitute formal education.

Experience:

Minimum 2-3 years in a similar Personal or Executive Assistant role, ideally with responsibilities in data management, reporting, or office administration.

Technical Skills:

Advanced Excel/Google Sheets (Required)

Microsoft Office Suite / Google Workspace

Familiarity with accounting software (QuickBooks, Xero, etc.) is a plus

Experience with project management tools preferred

Why Join Us?

You'll work directly with the Director, gaining deep insight into business operations and strategic planning—while playing a critical role in keeping the business moving efficiently and effectively.

Apply Now!

If you're ready to become an indispensable part of a high-performing team, apply today and help us build smarter, faster, and more efficiently!