Project Coordinator

We Are Canem Systems

Canem Systems is a leading full-service electrical and mechanical contractor, offering comprehensive services across Canada. Our expertise spans design assistance, pre-construction, planning, installation, and maintenance. We excel in delivering sophisticated solutions for complex projects and provide a wide range of specialized trade services, including electrical, mechanical, data, and communications.

With eight offices across Canada and a dedicated workforce of over 700 professionals, Canem Systems operates in diverse public and private market sectors. Our extensive knowledge, capabilities, and experience enable us to support projects in commercial, healthcare, transportation, light industrial, and data centre sectors.

The Project Coordinator effectively coordinates and administers service requests, projects, and general office functions.

This role is based out of Red Deer, AB.

What You Will Be Working On

Project Coordination:

Coordinating and supervising service and project aspects, including liaising with field staff ordering materials, tool and equipment

Ensuring work meets industry and Canem standards and safety requirements

Project Management Support:

Assisting project managers with price, cost and budget estimates

Tracking and administering change orders

Supporting communication with customers, suppliers, and electrical engineering consultants

Estimating and managing small jobs

Billing and Reporting:

Monitoring and reporting on job billing and report status monthly

Preparing billings in accordance with company standards

Assisting in closing projects and compiling electrical manuals

Administrative Assistance:

Providing administrative support to project managers, including contract documentation, permits, purchase orders, file maintenance, and updating customer portals

Participating in pre-planning and project preparation

General Office Administration:

Handling payroll, office supply orders, shipping requests, insurance, and health and safety tasks

Monitoring and maintaining insurance and bonding requests

Obtaining and maintaining permits and inspection requirements

Completing regular reports to head office

Financial and Accounting duties:

Entering and processing invoicing, accounts receivable information, collections, and deposits

Customer Expectations and Professionalism:

Meeting and exceeding customer expectations

Leading by example in professionalism, goal orientation, and accountability

What We Are Looking For

Familiarity around construction safety

1-3 years of experience in project support for electrical/communication projects

1-3 years of experience as an administrative assistant

Proficiency in electrical construction safety, codes, and regulations

Strong knowledge in Microsoft Office (Word, Excel, PowerPoint, Outlook) applications

Excellent critical thinking and problem-solving skills

Quick learner, flexible, and adaptable

Strong organizational and attention to detail skills

Effective time management, multi-tasking and prioritization skills

Strong verbal and written communication skills

Ability to work independently and as part of a team

Strong work ethic and desire for professional development

Solutions oriented

Effective diplomacy skills

Ability to initiate new methods and procedures to improve results

Exposure to construction, engineering or technical environment is an asset

The People Behind our Work

At Canem, we prioritize a high commitment to the employee experience, fostering a professional and engaged workforce. We are dedicated to building an inclusive and collaborative community, driven by a strong sense of belonging, well-being, and social responsibility. Our people are what matter most; without them, our business would not exist. Our teams are comprised of construction professionals who deliver on our commitments with integrity and professionalism for all clients across diverse market sectors throughout Canada.

Safety, To Us It’s Personal

We put safety first. Our holistic health and safety culture is rooted in our commitment to work in a spirit of collaboration with all employees, trade partners, clients, and suppliers to foster the healthy and safe work environment that every worker deserves. Our goal is to ensure that everyone goes home safe every day.

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