Marketing & Operations Assistant

Marketing & Operations Assistant

Location: 100% Remote

Type of Contract: Independent Contractor Agreement

Compensation: USD 1,200 – 1,800 per month, based on experience

We are seeking a motivated, detail-oriented, and professional Marketing & Operations Assistant to support the day-to-day activities of our event marketing and innovation teams. This position offers the opportunity to work alongside forward-thinking industry leaders in a fast-paced, collaborative environment. The ideal candidate is proactive, highly organized, and committed to operational excellence.

Key Responsibilities

Marketing Support

Email Marketing:

Assist in executing event-related email marketing campaigns, including list building, campaign planning, testing, and deployment.

Maintain accurate data by tracking responses and managing contact lists within the CRM.

Ensure data integrity and a seamless audience experience throughout all campaigns.

Market Research:

Conduct research on industry trends, target accounts, and competitors.

Identify and qualify potential attendees and clients using external databases.

Event Coordination:

Support event logistics, including invitations, registration, and post-event follow-up.

Assist with event-day operations, such as managing virtual platforms and tracking attendance.

Operations Support

Scheduling & Calendar Management:

Coordinate and maintain calendars for meetings, client calls, and conferences.

Prioritize and resolve scheduling conflicts, confirm appointments, and manage communications efficiently.

Prepare meeting materials, reports, and notes in a timely and organized manner.

Administrative Assistance:

Perform general administrative tasks such as data entry, document preparation, and proofreading.

Review materials for accuracy, including agendas, client presentations, and internal documentation.

Attend or review meetings/recordings to compile and distribute concise meeting notes when required.

Process & Project Support:

Identify opportunities to improve marketing and operational workflows.

Support team use of tools such as CRM systems, project management platforms, and other marketing technologies.

Assist with special projects and cross-functional initiatives as needed.

Qualifications

Experience: 1–3 years in a professional office environment; prior experience with large-scale events or conferences is a plus.

Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) is essential; familiarity with CRM and project management tools preferred.

Project Management: Strong attention to detail, time management, and problem-solving capabilities.

Collaboration: Proven ability to work effectively via email, phone, and video conferencing with both internal and external partners.

Adaptability: Comfortable in a dynamic, entrepreneurial environment with a proactive and growth-oriented mindset.

Critical Thinking: Strong analytical and conceptual skills, with the ability to connect insights across multiple business areas.

This role is ideal for a proactive and organized professional who thrives in a collaborative, fast-moving environment and is eager to contribute to impactful marketing and operational initiatives