Accounting Specialist

Job Description

Position Summary

The Accounting Operations Specialist performs daily finance operations with a focus on

customer billing, payments, reconciliations, and administrative tasks. This role ensures

smooth departmental operations and enables Finance leadership to focus on technical and

strategic priorities.

Key Responsibilities

Accounts Receivable

Manage AR inbox, customer invoicing, and payment application.

Process customer payments (checks, ACH, credit card) and ensure accurate application

to accounts.

Maintain customer communications, follow up on past dues, and support collections.

Process customer refunds and credits.

Review and process customer credit applications, including credit references.

Import settlement batches from Amazon, PayPal, and credit card processors.

Clear unapplied customer deposits, payments, and deposit applications.

Accounts Payable

Import and enter freight bills.

Assist with vendor invoice routing and tracking.

Support processing of vendor-related reporting.

Reconciliations & Reporting

Perform bank reconciliations and corporate credit card reconciliations.

Reconcile prepaid and unapplied balances.

Assist with recurring financial and operational reporting.

Administrative & General Support

Assist in the coordination of leadership meetings and finance-related deadlines.

Handle general administrative tasks such as sorting mail, filing, and scanning.

Partner with Finance leadership on process improvements and system enhancements to

improve efficiency.

Qualifications

2+ years of experience in AR, AP, or accounting operations preferred, but not required

Proficiency in Microsoft Excel preferred.

Strong organizational and time-management skills.

Detail-oriented with a commitment to accuracy and follow-through.

Professional communication skills, with the ability to interact with customers and

vendors.

Skills & Attributes

Dependable and consistent in handling recurring responsibilities.

Comfortable balancing both transactional accuracy and customer/vendor interaction.

Process-oriented and disciplined in following through on deadlines.

Collaborative mindset, able to support leadership priorities by absorbing critical

operational tasks.

Full-time