Administrative Assistant 3

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact . If you have questions while submitting an application, please review these frequently asked questions.

Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.

Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.

Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Job Title:

Administrative Assistant 3

Department:

Nursing College Administration

The College of Nursing Administrative Assistant is responsible for day-to-day administrative activities and supports various requests and other duties as assigned on an as-needed basis. Has the responsibility of upholding sensitive and confidential information and assures compliance with policies and procedures.

The Administrative Assistant is responsible for calendar management, coordination of events, travel, event planning, communication, recruitment, and onboarding assistance, assisting in and/or coordinating visiting lectures and faculty recruitment initiatives, projects, miscellaneous tasks, LAMP survey tool, website updates and other administrative duties as needed. Administrative Assistant is responsible for providing back-up and cross-coverage support to other administrative assistants and documents detailed processes related to the role and creates cross-training materials to facilitate back-up and cross-coverage capabilities. Serves as manager liaison to initiate HR related items such as compensation, requisitions, etc. for HR’s review and approval.

The Administrative Assistant provides support to College of Nursing directors, faculty, and staff, with various tasks including purchasing and travel requests; initiates spend authorizations and expense reports in Workday and submits supporting documents accurately to complete transactions and resolve issues efficiently; monitors transaction status for all open requisitions and escalates transactions; sets up vendors in Workday, orders equipment and supplies for events and conferences as needed; provides budgetary support and maintains fiscal record keeping. May also provide social media support.

The Administrative Assistant provides support to various college committees, maintains agendas, records, and distributes minutes.

The Administrative Assistant provides support with college initiated events (reserves room/venue, develops and distributes invitations, collects RSVPs, orders and facilitates meal plans, etc.); initiates and responds to requests as needed, distributes mail and restocks printers with toner and paper as needed; unlocks offices, and conference rooms upon request from authorized colleagues.

Additional Information:

Minimum Requirements

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Function: Business Planning and Operations

Sub-Function: Administrative Assistance

Career Band: Individual Contributor - Technical

Career Level: T3

Salary Range: $21.35 - $27.88

Location:

Heminger Hall (1069)

Position Type:

Regular

Scheduled Hours:

40

Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.

R135939