Secretary

Minimum Requirements

• Applicants must be in possession of a Grade 12 qualification

• Tertiary Administration or Secretarial Diploma

• Project Management Diploma and a basic understanding of project management will be an advantage

• 4 years’ experience in an Administrative environment with office administration and secretarial experience

• Computer literacy MS Office

• Knowledge of SAP Project System (Materials Management)

Duties and Responsibilities

• Provide an effective and efficient secretarial and administrative services to the Supply Chain Management Division

• Evaluate and submit reports to different committee levels

• Manage the diaries of the senior managers and co-ordinate arrangements related to this

• Compile and type reports, minutes of meeting, management reports, etc.

• Co-ordinate all logistical arrangements for meetings, functions and other adhoc functions (internal and external) including travel arrangements

• Undertake a variety of administrative tasks within general guidelines

• Limit and control access to personal information

Knowledge & Skills

• Secretarial and Administrative knowledge

• Procurement Knowledge

• SAP Knowledge

• Computer literacy – e.g. MS Office Suite

• Basic Project Management

• Good communication (Verbal and Written) skills

• Good interpersonal skills

• Time Management

• Organisational Skills

• Minute Taking Skills

• Problem Solving

• Telephone etiquette

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