Admin Associate

Stories need structure—and thats where you come in.

Hi, we're Smartsourcing! Were looking for a full-time, on-site Admin Associate to support one of our global media clients. You'll help keep submissions, schedules, and creative content organized and on point because behind every great story is someone who makes sure the details shine.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role

In this role, you will provide structured support in sales and product administration tasks, ensuring accurate and timely execution of submissions, product information updates, and customer communications. Works under close guidance of senior colleagues and managers.

Key Responsibilities

Assist with preparing client submissions and presentations under supervision.

Upload and maintain product images and author details on the website.

Support international customer communications by preparing press release drafts via Mailchimp.

Coordinate samples, links, and images as directed.

Maintain accurate CRM records and track customer confirmations with assistance.

Provide basic administrative support (scheduling meetings, travel coordination).

Ensure accuracy in documentation by updating master files and assisting with contracts.

About You

Strong attention to detail and eagerness to learn.

Proficiency in Microsoft Office and basic Canva/Mailchimp exposure.

Ability to follow instructions carefully and escalate when uncertain.

Good interpersonal and customer service skills.

0-2 years of relevant experience in sales, product, or admin support.

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. Were here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title—it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why were all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

Weekends are yours (we respect your time off)

5-day Christmas Leave (unwrap real time off)

️Healthcare from Day 1 for you and your family (because healthcare matters)

Free lunch and barista-crafted coffee daily (we take our caffeine seriously)

Night shift differential for evening schedules

️Subsidized gym membership and sports wellness clubs including hiking and free-diving

Smartsourcing Exclusives (deals made just for you)

Themed BFFs, monthly knockoffs, summer parties

️Community give-back programs and personal development workshops

And so much more!

We're not just another outsourcing company. Were building something that actually matters here a place where good work meets good culture.

Details tell stories too—make yours count at Smartsourcing.