Legal Secretary / Assistant

Duties & Responsibilities

Offer superior, professional and friendly service as a front-line employee of the business.

Ensure the legal executives files and administration is correctly saved and managed within our cloud system and up to date at all times.

Collate, compile and distribute documents to the required standards within defined timeframes.

Manage all documents with care and attention to detail in accordance with brand guidelines.

Assist the marketing department with the preparation of the legal executives, director’s and other advisor’s in the companies’ client proposals and presentations from time to time.

Accurately escalate issues and queries to the relevant client or the legal executive.

General Administrative work within the office.

Assistance with working with the EAAB (estate agency affairs board), and making sure that all licenses and fidelity fund certificates of the directors and advisors remain current, the information of PetroCONNECT is kept up to date with the EAAB and that the renewal of the company FFC (fidelity fund certificate) also remains current and renewed annually.

Pay attention to competitors and their activities within the industry.

Accurately complete and refine all legal documents related to each sale transaction and tracking thereof with advisors and the legal executive.

Assistance with the accurate drafting of certain commercial agreements.

Assistance with the effective completion and/or proof reading of contracts or agreements that may be needed from time to time.

Assistance with the growth of the PetroCONNECT legal department.

MINIMUM REQUIREMENTS

Full professional proficiency and command of the English language.

Excellent communication skills (both written and verbal).

Excellent computer skills and the ability to work with the Microsoft Office suite and cloud (MS Word, Excel, PowerPoint, Outlook within Office 365).

Experience in working with track changes, document review and care processes.

PetroCONNECT makes use of little to no paper-based systems – tech-savvy candidates would have an advantage, but it is not a minimum requirement. All our systems are easy to learn and understand.

Own transport.

Self-motivated with a strong work-ethic. You are diligent, pro-active and conscientious with no need to be micro-managed.

Consistency and professionalism in working with clients, suppliers and event-attendees.

Professionally presented at all times.

A fine eye for detail. You exhibit an analytical approach to work.

Ability to work under pressure, managing stressful demands or situations professionally and in a calm manner.

Demonstrates self-awareness and insight – manages self and relationships with others with good emotional intelligence, deals with ambiguity, uncertainty and pressure, and provides perspective in difficult situations.

Ability to work and relate to people from all walks of life.

An effective planner, but also adaptable to changes and challenges.

A constant need to learn, improve and grow as a professional. Open to mentorship initiatives and growth opportunities in the business.

Entrepreneurial spirit.

The post Legal Secretary / Assistant appeared first on freerecruit.co.za.