Accounts Payable Assistant (1 year contract)

MAIN PURPOSE

The purpose of this position is to assist Accounts Payable function to ensure transactions are

captured in a timely manner in line with Richemont policies and procedures.

KEY RESPONSIBILITIES

A. Accounts Payables

Vendor Invoice Management

Timely and accurately process VIM invoices

Review Accounts Payable generic email and assist with drag and drop of Vendor Invoice

from email into SAP VIM

Download invoices from vendor websites

Follow-up with buyers if there is any vendors that are not registered in the SAP System

Ensure that our reference number (charge code) is embedded and imprinted on all invoices

and ensure that proof of delivery or service is provided

Review and ensure no duplicated payments to vendors

Perform reconciliation against Vendor’s Statement of Accounts (SOA)

Ensure that buyers perform Good Receipt (GR) promptly

Follow-up with buyers for outstanding invoices

Liaise closely with Vendors about vendor invoice or other related matters

Perform review on e-invoice

Prepare payment proposal and perform payment run clearing

Vendor Master Data (Vendor Creation)

Verify accuracy of data input by ensuring that information is fill in accurately with no missing data and all supporting documents are uploaded accordingly in MDG Vendor System

Timely validate and approve Vendor Requests submitted by buyers

Work closely with MDM Team on Vendor Creation related matters

Timely update of Vendor Creation checklist to ensure latest information is obtained

Concur Expense

Review and validate Concur Expense claims via Concur SAP

Ensure that all claims comply with the Company’s Travel & Expense (T&E) policies

Ensure that the claims are correctly authorised, documented, reported and reimbursed

Follow-up with staff on claims to ensure that claims are submitted on time

Review the list of corporate card holders

Provide guidance and training on Concur Expense and Concur Travel

Others

Ensure monthly AP aging & GL tally (monthly)

Assist with Accounts Payable closing tasks (monthly)

Perform reclass and prepare journals (ad-hoc and monthly)

Prepare monthly BPS reporting for communication (monthly)

Work closely with Logistics on freight expenses related matters (ad-hoc)

Provide assistance to Finance Team (Buddy system)

Other ad-hoc matters

QUALIFICATIONS

Possess a recognized Degree in Accounting or Finance or an equivalent professional accounting qualification is ideal

At least 0 to 3 years of relevant work experience preferably from MNC or large accounting firm

Strong accounting knowledge and problem-solving skills; able to think “out of the box”

Well versed in Microsoft Excel skill and able to automate templates to improve efficiency

Good presentation and communication skills, both verbal and written

Ability to work under pressure and tight deadlines in a high volume and fast-paced environment

Knowledge of accounting software/EPR systems eg. SAP is a plus

We’re looking for a dynamic, innovative, and meticulous talent with positive attitude and strong sense of responsibility