Office Administrator

Office and Administrative Operations: • Serve as the main point of contact at the Fairfax headquarters, ensuring the office operates smoothly in the absence of on-site staff.

• Receive, log, and distribute mail, packages, and courier deliveries; manage outgoing correspondence.

• Maintain organized physical and digital filing systems, ensuring records are properly labeled and accessible.

• Coordinate office services such as cleaning, maintenance, utilities, and vendor support.

• Monitor office supplies and inventory; place orders and reconcile invoices.

• Manage visitor access, building passes, and coordinate with property management as needed.

• Maintain general tidiness and professional presentation of the office space.

Finance and Accounting Support • Receive and log invoices, vendor bills, and receipts into the company’s accounting system (QuickBooks Online). • Coordinate with the accounting department for payment processing and documentation follow-up.

• Assist in preparing financial forms, purchase orders, and expense reports.

• Maintain accurate records for expense tracking and audit compliance.

Administrative Support to Departments: • Support project, HR, and finance teams with document collection, scanning, and filing.

• Assist with formatting letters, memos, and formal correspondences for management review.

• Coordinate electronic document signatures and maintain shared document libraries.

• Schedule and manage virtual meetings and calls via Microsoft Teams, ensuring proper communication flow between overseas and local staff.

• Provide occasional support for recruitment logistics, onboarding paperwork, and travel coordination.

Qualifications: • U.S.

Citizen or Permanent Resident, preferably holding a Secret-level Personnel Clearance (PCL) or eligible to obtain one.

• Minimum 3–5 years of administrative or office management experience, preferably in an engineering, construction, or professional services environment.

• Proven ability to manage an office independently with minimal supervision.

• Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, SharePoint). • Experience with QuickBooks Online or similar accounting platforms preferred.

• Excellent organizational and communication skills, both written and verbal.

• High attention to detail, accuracy, and accountability in document handling.

• Professional demeanor suitable for a federal contractor environmen

Full-Time