Executive Secretary

Job Position

Job Responsibilities

Manage complex executive calendars, schedule high-level meetings, and coordinate with internal and external stakeholders.

Prepare agendas, briefing materials, meeting minutes, and follow-up reports for executive sessions.

Coordinate international and domestic travel, including VIP arrangements, logistics, and visa processes.

Plan and oversee events such as golf tournaments, media visits, and receptions while maintaining confidentiality.

Draft, review, and translate professional correspondence in Thai and English to align with the organization’s brand image.

Support executives in special projects, partnerships, and community or public relations initiatives.

Track project progress and ensure timely completion of tasks across departments using productivity tools.

Represent the executive’s office professionally when liaising with VIP guests, partners, sponsors, media, and government entities.

Job Qualifications

Bachelor’s degree in business administration, management, or a related field.

At least 3 years of experience in personal assistant or executive assistant.

Ability to multitask, prioritize assignments, and maintain thorough follow-up to meet deadlines.

Excellent written and verbal communication skills, including drafting correspondence and engaging professionally with internal/external stakeholders.

Strong proficiency with office software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint; scheduling/calendar tools; email systems) and often familiarity with travel/meeting logistics.

Exceptional organisational, time-management and multitasking skills — ability to prioritise, manage multiple calendars, travel and meetings.

High level of discretion, confidentiality and professionalism — handling sensitive information and representing senior executives.

Excellent interpersonal skills and ability to liaise with a variety of stakeholders (executives, guests, sponsors, internal teams) in a polished and service-oriented manner.

Ability to work independently, proactively, and with minimal supervision — taking initiative, anticipating needs and driving tasks to completion.

Good command in English (Minimum 750 TOEIC score).

Goal-Oriented, Unity, Learning, Flexible.