Administrative Assistant Specialist - Naples, FL

Job Description

Job Title: Administrative Assistant Specialist

Location: Naples, FL 34117

Pay: $25.75/hour

Duration: 6 Months Contract

Job Description:

We’re seeking a highly organized and Excel-savvy Administrative Assistant Specialist to join a growing team in the industrial manufacturing space. This is an exciting opportunity to support a busy Sales Department by handling data analysis, reporting, and a variety of administrative tasks.

If you're a pro at Excel (think pivot tables, advanced formulas, macros, and data modeling), detail-oriented, and a natural multitasker, we want to hear from you!

What You’ll Be Doing:

Perform data entry and data analysis for sales and operational reporting

Use advanced Excel skills to create and manage reports, models, charts, and macros

Assist with scheduling meetings, coordinating calendars, and booking travel

Draft and edit internal documents, presentations, and correspondence

Interface with internal teams and assist with project coordination

Maintain accurate records, organize files, and ensure confidentiality

Support day-to-day administrative tasks in a fast-paced environment

What You’ll Need:

3+ years of administrative or sales support experience

Mastery of Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, macros, modeling)

Strong data entry and data analysis experience

Excellent written and verbal communication skills

Ability to prioritize tasks and work independently

High attention to detail and problem-solving mindset

Nice to Have:

Experience supporting a Sales Department

Background in manufacturing or industrial sectors

Familiarity with meeting coordination and travel booking

Education or certification in office administration or related field