Accounts Payable Specialist

Posting Details

Position Information

Position Number

006012

Position Title

Accounts Payable Specialist - 006012

Division

Finance and Administration

Department

172200 - Accounts Payable

Minimum Qualifications

Bachelor's degree in accounting, business, finance, or directly related field from an accredited institution as approved and accepted by the University of South Alabama. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama's Accounts Payable department is seeking to hire an Accounts Payable Specialist. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

Works closely with the Accounts Payable (AP) Manager and AP Assistant Manager in all aspects of the AP Department for an advanced understanding of all policies, procedures and systems.

Processes journal vouchers in Banner for wire transfer transactions, corrections and adjustments.

Compiles the monthly 1099 report and reviews all 1099 vendor account transactions including pulling the documentation and having the knowledge to determine if the vendor should be coded to receive a 1099 at year end.

Assists the AP Manager/AP Assistant Manager with the 1099 yearend process which includes reviewing reports, checking addresses, checking total 1099 amounts and mailing of the 1099's.

Assists the AP manager with Year End closing processes.

Assists the AP processors, vendors and other University departments to allow for accurate and timely payment of University expenditures.

Assists with approving Direct Pay and Purchase Order invoices in Concur.

Checks the afternoon report for documents that need to be cancelled and paid through payroll.

Orders and maintains office supplies.

Responsible for all returned University issued AP checks.

Performs Special Projects and other duties as assigned.

Regular and prompt attendance.

Ability to work schedule as defined and overtime as required.

Related duties as required.

Posting Information

Number of Vacancies

1

Position End Date (if temporary)

Job Open Date

10/17/2025

Job Close Date

Open Until Filled

Yes

Special Instructions to Applicants

Working Days

Monday - Friday

Working Hours

8:00 a.m. - 5:00 p.m.

Job Location

Main Campus

Full-time or Part-Time

Full Time

Regular or Temporary

Regular