Administrative Specialist

Job Description

Benefits:

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Administrative SpecialistAll Hours Mechanical Columbus, Ohio

About Us:

All Hours Mechanical is a commercial HVAC contractor serving Central Ohio. We pride ourselves on professional service, quality workmanship, and a team-first culture. Were looking for a motivated Administrative Specialist to support our office operations, HR processes, and customer communications. This position plays a key role in keeping the business organized and running smoothly.

Position Summary

The Administrative Specialist provides a wide range of administrative, clerical, and organizational support to the management team. This role assists with HR documentation, marketing coordination, data entry, and day-to-day office activities. The ideal candidate is proactive, detail-oriented, and comfortable working in a dynamic environment where priorities can shift.

Key Responsibilities

Administrative Support

Manage and organize digital and physical files

Enter and update project, customer, and vendor information

Prepare correspondence, reports, and job documentation

Answer and route incoming calls and emails

Support leadership with scheduling, purchasing, and follow-up

Human Resources Assistance

Assist with recruiting, onboarding, and maintaining employee records

Help process timesheets, PTO requests, and HR compliance documentation

Support company communications and employee engagement efforts

Marketing & Communications

Help create and post content on social media or the company website

Maintain marketing materials (flyers, brochures, announcements)

Assist with community events and customer appreciation efforts

Data & Record keeping

Maintain organized spreadsheets and databases for tools, vehicles, and projects

Track and reconcile invoices, expenses, and job costs

Ensure data accuracy across systems

Qualifications

2+ years of administrative experience (construction or service industry preferred)

Proficient in Microsoft Office and/or Google Workspace

Strong organizational, written, and verbal communication skills

High attention to detail and accuracy

Ability to handle confidential information professionally

Positive attitude and willingness to support multiple departments

Compensation & Benefits

Competitive pay based on experience

Full-time, MondayFriday schedule

Paid time off and company holidays

Growth opportunities in HR, accounting, or operations

Supportive, team-oriented environment

To Apply:

Email your resume and a brief cover note to [insert your email or application link] with the subject line Administrative Specialist [Your Name].

Full-time