Facilities Administrator

Adecco is currently hiring a temporary full-time detail-oriented and organized Facilities Administrator to support the daily operations of our client’s Facilities team in Calgary, AB. This role plays a key part in financial administration, vendor payment processing, and operational coordination, ensuring smooth and efficient facility management across the organization.

Pay Rate: $34.00/hour (based on experience)

Location: Calgary, AB

Job type: Temporary Full-time 4–8-week contract

Here's why you should apply:

Paid weekly accurate and on time

Strong health and safety programs

Medical and dental benefits once qualified

Free training programs

New and quicker onboarding process

Responsibilities:

Process invoices through Microsoft Dynamics 365 (D365), including purchase order receiving and submission to Accounts Payable with accurate coding.

Create and manage purchase requisitions (REQs) and purchase orders (POs).

Support project-related invoice processing and ensure timely payment completion.

Accurately code and reconcile bank credit card transactions within established timelines.

Assist with month-end accruals and financial reporting requirements.

Monitor and respond to requests from the Facilities inbox and ServiceNow.

Support work authorization requests and assist with ongoing facility operations.

Provide backup support to the Facilities Coordinator as needed to maintain service continuity.

Coordinate travel arrangements for team members, ensuring cost-effective and compliant bookings.

Serve as backup to reception during absences, such as illness or vacation coverage.

Perform general administrative tasks and provide cross-functional assistance to ensure seamless operations within the Facilities team.

Qualifications:

Previous administrative experience, ideally within a facilities or operations environment.

Proficiency in Microsoft Dynamics 365 (D365) or a similar ERP system.

Strong organizational skills with a high level of accuracy in data entry and coding.

Ability to manage multiple priorities and meet tight deadlines.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office Suite (Outlook, Excel, Word).

Must be legally eligible to work, and reside in Canada