Administrative Secretary

Administrative Secretary--Worthington Kilbourne High School One full-time Administrative Secretary to work 8hrs per day, Monday through Friday on a 225 day calendar.

Responsible for performing complex, confidential, and financial secretarial duties.

Job Duties: * Greets and provides customer service to parents, staff, and students * Assists in the preparation of the site budget and maintains all financial records for the school/department * Collects, verifies, and deposits for the Board of Education fines, fees, monies received and student activity funds * Prepares purchase orders, performs verification of invoicing on materials received, and stores and distributes materials * Inputs, maintains and verifies for accuracy EMIS reporting information * Creates and maintains confidential correspondence and report files (e.g., personnel files, student cumulative records, health and medical records) * Creates and prepares items to be presented to the Board of Education * Prepares detailed electronic reports and records and keyboards information into a computer (e.g., spreadsheets; district, state, and federal reports; absence reporting; student reporting; correspondence; newsletters; transcripts; substitute personnel; rosters; memos; requisitions; and work orders) * Extracts and prepares files for archiving and electronic retrieval * Operates office technology (e.g., computers, laptops, printers, fax, copy machines) * Enters and extracts information from a computer using various software programs (e.g., management, personnel, spreadsheets, purchase orders, student system, staff absences, and budgetary) * Communicates both orally and in writing to the public and staff on school district policies and procedures * Coordinates and sets meetings and appointments for supervisor * Processes and keeps up-to-date schedules (e.g., teachers, student teachers, educational assistants, nurses, other school personnel, and building utilization) * Takes daily attendance; follows up with supervisor or parents on attendance issues * Administers first aid to students when the nurse is not in the building * Administers medications to students consistent with District policies and student IEP's * Contacts parents of ill or injured students; makes arrangements to transport ill or injured students to the hospital or their home * Receives, sorts, and processes mail * Transmits information and instructions from the supervisor to others * Interacts occasionally with the public and staff in conflict situations * Develops processes to complete projects given by supervisor Job Skills & Abilities: * Considerable skill, knowledge, and ability in secretarial methods * Considerable skill, knowledge and ability with a computer and software applications in word, spreadsheet, presentation, and database applications * Considerable knowledge of accounting and bookkeeping procedures * Considerable knowledge and skill in handling sensitive issues of a confidential nature * Considerable skill in written and oral communications * Considerable skill, knowledge, and ability to keyboard quickly and accurately * Ability to perform complex work with detail and accuracy * Thorough knowledge of English usage and grammar * Ability to make arithmetical calculations quickly and accurately * Ability to qualify under the district's Position Schedule Bond * Ability to analyze and seek solutions to problems * Ability to organize work procedures and multi-task to meet site needs * Ability to use technology to complete daily and assigned tasks appropriate for the position * Ability to develop and maintain effective working relationships with others * Salary Range $25.51/hr.

to $32.46/hr.*