Administrative Assistant

Job Description

A regional insurance office is seeking a dedicated and organized Administrative Assistant to join our team. The ideal candidate will excel in multi-tasking, possess experience in a professional office environment, demonstrate strong problem-solving skills, and exhibit quick learning abilities and excellent communication skills. This role involves providing administrative support to ensure the smooth operation of the office. As the first point of contact, the candidate should maintain a positive attitude and a personable, professional demeanor. The candidate must be coachable, as our office encourages long-term professional growth and advancement.

Key Responsibilities:

Provide comprehensive administrative support to ensure efficient office operations.

Act as a concierge for agent support with policies, underwriting, and other issues

Assist in managing executive schedules, appointments, meetings, and travel arrangements.

Prepare and edit correspondence, communications, presentations, social media content and other documents.

Coordinate meetings, including scheduling, sending reminders, and organizing necessary arrangements.

Support special projects and events, ensuring deadlines are met and project goals are achieved.

Maintain office supplies and coordinate maintenance of office equipment.

Qualifications:

Associate’s or Bachelor’s degree preferred.

Proven experience as an administrative assistant or in a similar role.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent time management and organizational skills with the ability to multi-task and prioritize effectively.

Strong problem-solving skills and attention to detail.

Excellent verbal and written communication skills.

Ability to work independently and as part of a team.

Successful background check.

Compensation:

Competitive salary with experience starting at $42,000 to $45,000.

Potential for growth and advancement.

Company Description

At our District Office, we do more than support our agency owners — we empower entrepreneurs to build thriving businesses. Based in San Diego County, our district is one of the largest in the nation, supporting over 60 agency owners and 130 staff members who serve thousands of families and businesses throughout the state.

Our mission is to develop, mentor, and grow the next generation of industry-leading agency owners. We provide comprehensive support from licensing and onboarding to business planning, marketing, and operations — creating a launchpad for long-term success in the insurance industry.

Our District Team fosters a high-performance, community-driven culture built on collaboration, integrity, and results. Whether you're an aspiring agency owner or a professional ready to support our recruiting, training, or development efforts, you'll find purpose and opportunity here.

Join us, and help people turn career opportunities into business legacies.

Full-time