Administrative Secretary

Position Type:

CLASSIFIED SUPPORT STAFF Non-Certified

Date Posted:

10/15/2025

Location:

Worthington Kilbourne High School

Date Available:

01/05/2026

Closing Date:

10/20/2025

District:

Worthington City Schools Administrative Secretary--Worthington Kilbourne High School

One full-time Administrative Secretary to work 8hrs per day, Monday through Friday on a 225 day calendar. Responsible for performing complex, confidential, and financial secretarial duties.

Job Duties:

Greets and provides customer service to parents, staff, and students

Assists in the preparation of the site budget and maintains all financial records for the school/department

Collects, verifies, and deposits for the Board of Education fines, fees, monies received and student activity funds

Prepares purchase orders, performs verification of invoicing on materials received, and stores and distributes materials

Inputs, maintains and verifies for accuracy EMIS reporting information

Creates and maintains confidential correspondence and report files (e.g., personnel files, student cumulative records, health and medical records)

Creates and prepares items to be presented to the Board of Education

Prepares detailed electronic reports and records and keyboards information into a computer (e.g., spreadsheets; district, state, and federal reports; absence reporting; student reporting; correspondence; newsletters; transcripts; substitute personnel; rosters; memos; requisitions; and work orders)

Extracts and prepares files for archiving and electronic retrieval

Operates office technology (e.g., computers, laptops, printers, fax, copy machines)

Enters and extracts information from a computer using various software programs (e.g., management, personnel, spreadsheets, purchase orders, student system, staff absences, and budgetary)

Communicates both orally and in writing to the public and staff on school district policies and procedures

Coordinates and sets meetings and appointments for supervisor

Processes and keeps up-to-date schedules (e.g., teachers, student teachers, educational assistants, nurses, other school personnel, and building utilization)

Takes daily attendance; follows up with supervisor or parents on attendance issues

Administers first aid to students when the nurse is not in the building

Administers medications to students consistent with District policies and student IEP's

Contacts parents of ill or injured students; makes arrangements to transport ill or injured students to the hospital or their home

Receives, sorts, and processes mail

Transmits information and instructions from the supervisor to others

Interacts occasionally with the public and staff in conflict situations

Develops processes to complete projects given by supervisor Job Skills & Abilities:

Considerable skill, knowledge, and ability in secretarial methods

Considerable skill, knowledge and ability with a computer and software applications in word, spreadsheet, presentation, and database applications

Considerable knowledge of accounting and bookkeeping procedures

Considerable knowledge and skill in handling sensitive issues of a confidential nature

Considerable skill in written and oral communications

Considerable skill, knowledge, and ability to keyboard quickly and accurately

Ability to perform complex work with detail and accuracy

Thorough knowledge of English usage and grammar

Ability to make arithmetical calculations quickly and accurately

Ability to qualify under the district's Position Schedule Bond

Ability to analyze and seek solutions to problems

Ability to organize work procedures and multi-task to meet site needs

Ability to use technology to complete daily and assigned tasks appropriate for the position

Ability to develop and maintain effective working relationships with others *Salary Range $25.51/hr. to $32.46/hr.*