Temporary Post - HR Assistant

Schedule: Full-time

In view of the nature and of the urgency of the temporary positions we are looking to fill, it is important for candidates to be available for temporary employment on short notice. In practice, this implies either being in possession of valid NATO security clearance at the time of application, or having been in possession of such a clearance with the possibility to reactivate it swiftly. We therefore only encourage applications for temporary positions if you are already, or have previously been, in possession of a valid NATO security clearance.

A. POST CONTEXT

The NATO Defence College (NDC) provides senior-level education, on transatlantic security issues, enabled by research on matters relevant to the Alliance, and supported by engagement with several stakeholders.

The Personnel section is responsible to the Head PAB (HPAB) for the recruitment, HR management and administration of NATO International Civilian (NIC) personnel appointed to NDC in accordance with appropriate agreements and delegations of authority.

the incumbent of this post is responsible to perform all duties and assume all responsibilities listed in the Principle Duties in a support capacity to the team and to the Head of PAB for a period of six months with possibility of renewal.

If you meet the requirements described below and wish to have a well-rounded experience in Human resources, this post is for you.

B. PRINCIPAL DUTIES

1. Recruitment

Assisting HPAB with JD Review

Encoding and advertising vacancy notices as directed.

Coordinating candidates' communication and interview scheduling.

Assisting in preparing selection boards, related documentation and compilation of candidate shortlists.

Providing logistical support during tests/interviews.

2. Personnel Administration

Assisting with contract preparation (offers, renewals, extensions) for review/ approval and signature by HPAB.

Supporting calculation of overtime records.

Supporting in preparation of official correspondence to staff.

3. Performance Management

Supporting maintaining records of performance objectives and appraisal submissions.

Supporting submission of annual reports.

4. Documentation & Reporting

Drafting routine HR information notes and keeping up to date HR files and electronic records.

Preparing data and simple reports for HPAB review.

Assisting with internal communication and memoranda for HPAB approval.

5. General Administrative Assistance

Providing support to the Personnel Section team when needed.

In consultation with the HR team, providing responses to inquiries from Personnel mailbox or to routine staff inquiries.

Provide support to the P&I Office for basic requests and recordkeeping.

C. CANDIDATE PROFILE

Experience in HR administration or related office support.

Familiarity with HR systems (APMS, TALEO, HRDS)

Administrative budgeting knowledge.

Strong organizational and communication skills.

D. ADDITIONAL INFORMATION

2.5 paid days of leave per month worked;

Fulfilling working atmosphere in an international and military community;

Contract period: 6 months with possibility of extension.