Executive Virtual Assistant

Position Overview

This position involves providing comprehensive administrative support to the Chief Executive Officer by managing calendar, communications, travel, and special projects. The successful candidate will demonstrate exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced executive environment.

Key Qualifications

5+ years of executive-level administrative experience

Proficiency in Microsoft Office Suite, Google Workspace, and project management tools

Strong time management and multitasking abilities with fluency in English

Discretion and ability to handle confidential information

Experience with scheduling, travel coordination, and expense management

Familiarity with healthcare or legal industry preferred

Essential Responsibilities

Manage CEO's calendar, schedule meetings, and coordinate travel arrangements

Prepare correspondence and reports; coordinate with internal departments and external stakeholders

Maintain filing systems and organize documents in SharePoint; handle expense reports and budget tracking

Screen calls and emails, prioritizing urgent matters

Assist with special projects and ad-hoc assignments while maintaining confidentiality of sensitive business information

Identify and implement process improvements

Core Competencies Required for All Positions

We are seeking dedicated professionals who embody the following qualities:

Collaborative Professional: Collaborates effectively with colleagues, supports team goals, and contributes to a positive work environment while taking ownership of projects with respect and professionalism. Identifies opportunities for improvement, acts proactively without constant direction, and treats all stakeholders with dignity and courtesy

Strong Problem-Solving Skills: Analyzes complex situations, identifies root causes, and develops creative solutions

Resilient and Determined: Maintains composure and productivity during high-stress situations and tight deadlines; approaches challenges with optimism, flexibility, and unwavering determination. Does not give up easily and demonstrates the resilience needed to overcome obstacles and find effective solutions

Company-Focused: Demonstrates genuine commitment to organizational mission and takes pride in contributing to company success and growth

Fluency in English: Excellent written and verbal communication skills; able to articulate ideas clearly and professionally

Technical & Schedule Requirements

Reliable high-speed internet connection with consistent Wi-Fi stability

Laptop with sufficient memory and processing power to handle job-specific tasks and software

Availability to work night shift hours: 11:00 PM to 8:00 AM

Compensation: Competitive contractor rate, based on experience and qualifications

Probationary Period & Performance Review:

3-Month Probationary Period: All contractors begin with a 3-month probationary period. At the end of this period, a comprehensive performance review will be conducted. Based on performance evaluation, salary adjustments and contract continuation will be determined.