Finance & Administration Officer

Finance & Administration Officer

Location: Brisbane, QLD (Hybrid)

Employment Type: Full-time

Salary Range: $75,000 $85,000 + super (depending on experience)

Reports To: CEO / Operations Lead

About Us

Were an Australian-based software development agency specialising in end-to-end Web3 and blockchain solutions for enterprise and government clients. With a 35-person in-house team, we deliver complex digital products across multiple technologies and blockchains, combining strong technical expertise with structured project delivery.

As we continue to grow, were looking for a Finance & Administration Officer to become the operational backbone of our business keeping our finances in order, managing day-to-day administration, and coordinating with our external accounting and legal partners.

About the Role

You'll oversee the smooth operation of our financial administration and office processes.

This is a hands-on, detail-oriented position that blends bookkeeping, vendor coordination, and administrative management.

You'll ensure invoices go out on time, supplier payments are processed, contracts are tracked, and the right information reaches our external accountants and lawyers when needed.

Its a perfect fit for someone who enjoys ownership, systems, and being the dependable point of contact that keeps everything running efficiently behind the scenes.

Key Responsibilities

Finance & Bookkeeping

Manage Accounts Receivable (AR) and Accounts Payable (AP) in Xero

Prepare and issue client invoices; follow up outstanding payments

Reconcile bank transactions and maintain accurate financial records

Process staff reimbursements and contractor invoices

Support payroll preparation and superannuation submissions

Prepare monthly financial summaries for leadership review

Coordinate with external accountants for BAS, tax lodgements, and reporting

Contracts & Legal Coordination

Send NDAs, SoWs, and other standard agreements to clients and vendors

Track contract renewals and key dates using reminders or databases

Liaise with external legal counsel for contract reviews or redline negotiation

Maintain centralised records of all signed agreements and corporate documents

Office & Operations Administration

Manage office supplies, equipment, and facility maintenance

Coordinate staff onboarding/offboarding logistics (accounts, equipment, access)

Assist with internal documentation and policy updates

Support the CEO/Operations Lead with general administrative tasks

Act as a point of contact between management, accountants, and lawyers

Skills & Experience

Essential:

3 years experience in administration, bookkeeping, or finance support

Proficiency with Xero and the Microsoft / Google Workspace stack

Strong attention to detail and excellent organisational skills

Ability to handle confidential information with integrity

Clear and professional written communication skills

Desirable:

Experience working in a professional services or technology company

Familiarity with contracts, NDAs, or basic legal processes

Exposure to project-based billing or timesheet systems

Comfortable working in a fast-paced, growing business environment

What We Offer

Competitive salary and superannuation

Flexible working hours and hybrid setup (3-4 days in office)

Supportive, down-to-earth team culture

Opportunity to shape and improve operational processes

Exposure to cutting-edge technology and digital innovation projects

Application Process

Please submit your CV and a short cover letter outlining:

Your experience in bookkeeping or administration

Familiarity with Xero or similar accounting platforms

Any experience managing contracts or liaising with legal/accounting professionals

Additional Information

All operations are conducted from our Brisbane office. This role is not remote.

If you would like to know more about the role or Labrys, please send us an email to or get social with Giancarlo Pietropaolo (Gianca). He'll be more than happy to answer your questions.

At Labrys we believe in an inclusive, healthy and diverse workplace. No matter where are you coming from, gender preference, race or belief, YOU ARE WELCOME TO APPLY!