Administrative Professional 1

Ohio Department of Public Safety - Ohio State Highway Patrol Report In Location - 1970 W Broad Street, Columbus OH 43223 Provide general secretarial assistance to Office of Investigative Services (OIS) staff by performing routine administrative tasks: * Independently provide explanation of Divisions duties & responsibilities either orally or by written correspondence; * Research & respond to internal &/or external inquiries; * Coordinate daily work flow of office; * Update &/or maintain office manuals &/or notebooks; * Serve as primary entry point for visitors &/or incoming calls to OIS by answering, screening &/or directing calls to appropriate staff or taking messages; Provide routine information & assistance via telephone, email or in person to internal & external customers; * Utilize various databases to input, update &/or retrieve information; * Maintain inventory & order office equipment & supplies; Assign investigative equipment & supplies to investigators; * Enter monthly weights for OIS staff & compile report; * Complete clothing allowances; * Enter training expenses, tuition & travel reimbursement requests; Update training &/or instructor records; * Maintain & update read & sign, & Law Enforcement Automated Data System (LEADS) materials; * Utilize personal computer to create &/or update records, databases, spreadsheets, files, form letters interoffice communications, etc.; * Establish & maintain efficient filling systems containing confidential records, personnel files, correspondence, &/or other information for OIS; * Proofread communications &/or other materials for errors & make necessary corrections; * Perform related clerical tasks (e.g., copy & distribute written material; prepare reports; schedule, attend, &/or draft minutes of meetings; sort & distributes mail; retrieve copier meter readings; update phone list; maintain information on vehicle inspections, assignments, mileage, & service history by entering relevant data into the Fleet Ohio System etc.); * Track Ohio Department of Rehabilitation & Corrections (ODRC) Log, Case Management System (CMS), Federal Bureau Investigation (FBI) & Executive Protection Unit hours; * Process court related documents &/or subpoenas (e.g., forward subpoenas, confirm court dates, check on disposition of cases, etc.); * Maintain OIS follow-up files; * Create & update on-call schedule; * Assist with completion of forfeiture case audit; * Prepare records for retention; * Review credit card log for accuracy & completeness; * Update & maintain status reports for red jacket, Governor, & National Crime Information Center (NCIC) cases &/or validations; * Track daily, monthly, & yearly numbers for yearend reports; * Make computer entries & modifications under supervisory direction; * Assist in coordinating OIS participation in the Ohio State Fair; * Track & ensure updates of disturbance plans are in place; * Fill in for other support staff in their absence; * Performs other related duties as assigned.

1 yr.

trg.

or 1 yr.

exp.

in secretarial science or business office applications.

For positions requiring technical terminology, applicants must also have 6 mos.

trg.

or 6 mos.

exp.

in relevant technical terminology.

* Or equivalent of Minimum Class Qualifications For Employment noted above Job Skills - Administrative Support/Services