Administrative Assistant Private Assets

A career at Lombard Odier means working for a renowned global wealth and asset manager, with a strong focus on sustainable investing. An innovative bank of choice for private and institutional clients, our independently owned Firm is one of the best-capitalised banking groups in the world, managing close to CHF 300 billion and operating from over 25 offices across 4 continents.

With a history spanning over 225 years, Lombard Odier is an investment house providing a comprehensive offering of discretionary and advisory portfolio management, wealth services and custody. We also offer asset management services and investment strategies through Lombard Odier Investment Managers and provide advanced banking technology to other financial institutions.

“Rethink Everything” is our philosophy – it is at the heart of everything we do. We have grown stronger through more than 40 financial crises by rethinking the world around us to provide a fresh investment perspective for our clients.

We are seeking a highly organized and proactive Administrative Assistant to support the Head of Private Assets and his direct reports within the Investment Solutions department. This role is essential to ensure the smooth running of day-to-day operations by relieving the team of a wide range of administrative tasks.

Administrative Assistant

Your Role :

Provide comprehensive administrative support to the Head of Private Assets and his team.

Manage calendars, schedule meetings, and coordinate travel arrangements.

Prepare and format documents, presentations, and reports.

Handle expense reports and invoice processing.

Organize team meetings, take minutes, and follow up on action items.

Maintain and update internal databases and filing systems.

Liaise with internal departments and external stakeholders as needed.

Assist with onboarding of new team members and coordination of internal processes.

Your Profile :

Proven experience in an administrative or executive assistant role, ideally in a financial or investment environment.

Excellent organizational and time-management skills.

Strong interpersonal skills and ability to adapt to different working styles.

High level of discretion and professionalism.

Proactive, responsive, and solution-oriented mindset.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Fluent in English; French is a plus.

Our Maison’s DNA is defined by five core values. Excellence drives us to be the best at what we do, while Innovation fuels our progress. Respect underpins every interaction, and Integrity shapes our actions. Together, we are One Team, united in serving our clients with unwavering dedication.

As a responsible and supportive employer, we promote a diverse and inclusive work environment for our employees and candidates. Diversity, Equity and Inclusion are woven into the fabric of our Maison’s DNA, and we strive to ensure that our employees can fulfill both their personal and professional aspirations by encouraging internal mobility and individual upskilling programs. We firmly believe that building Diverse Teams contributes to our successes and to deliver on this, we actively embed Diversity, Equity and Inclusion in our business strategy.

It is an exciting time to join our Teams. All applications will be handled in the strictest confidence.

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