Director of Administration/Practice Administrator

Job Title: Director of Administration/Practice Administrator

Department: Administration

Immediate Supervisor Title: Chief Executive Officer

General Summary: An exempt position responsible for the organization's human resources (HR) and business functions

Essential Job Responsibilities:

Ensure compliance with all company policies and state/federal regulations

Maintain employee records and update as needed

Facilitate FML/STD, BWC and other employee leave and benefit programs

Update company policies and benefits package

Oversee all banking and accounting functions

Support clinical and administrative recruiting

Complete monthly invoices for facility payments and ensure stipends are received

Responsible for all company revenue that is not clinical fee-for-service

Reconcile monthly AP

Support physician and staff payroll as needed

Oversee direct and corporate employee expenses

Facilitate communication between management and employees

Assist with retirement plan administration

Manage employee on-boarding and exiting

Co-manage, schedule, and organize meetings along with CEO

Educate employees on company benefits and rewards

Support CEO with commercial insurance and malpractice administration

Maintains confidence and protects operations by keeping information confidential

Assist management with corrective action, conflict resolution, and accidents

Other duties as assigned.

Education: Bachelor’s degree in business administration, HR, or similar.

Experience: Minimum of 2 years’ experience in health care administration

Other Requirements: Experience in HR or management preferred

Performance Requirements:

Knowledge:

Knowledge of the principles of HR management sufficient to direct professional staff and coordinate all aspects involved with HR requirements.

Knowledge of company’s strategic business objectives and employee performance objectives.

Knowledge of governmental and health care fiscal regulations and reporting requirements.

Skills:

Skill in exercising a high degree of initiative, judgment, discretion, and decision-making to achieve objectives.

Skill in evaluating operations as they relate to policies, goals and objectives, costs, and rate levels.

Skill in establishing and maintaining effective working relationships with leadership, partners, and other key stakeholders

Skill in identifying and resolving HR problems.

Abilities:

Ability to manage multiple and changing projects and responsibilities rapidly and effectively.

Ability to handle confidential information with discretion and adapt to competing demands.

Ability to think strategically, solve problems and propose solutions.

Ability to achieve high performance goals and meet deadlines in a fast-paced environment.

Ability to competently use Paylocity, Microsoft 365 and other appropriate practice/financial management and software.

Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.

Work Environment: Position is in an office environment.

Work Schedule: 40 hours/week. Some work from home possible.

Physical Requirements: Must possess the physical and mental abilities to perform the tasks normally associated with an administrator such as sitting for 80 percent of the day; manual dexterity to operate office machines including computer and calculator; stooping, bending to handle files and supplies; and mobility to complete errands or deliveries, lifting up to 20 lbs. Stress can be triggered by multiple staff demands and deadlines.

Date Created: November 1, 2022

Date Updated: October 7, 2025