Administrative Professional 1

Ohio State Highway Patrol's Mission

The Ohio State Highway Patrol provides unbiased, professional public safety services through inclusion, collaboration, and innovation.

Background Check Information

A BCI and FBI fingerprint check, a background check, including a polygraph examination, may be required on all selected applicants.

A comparative analysis and/or drug-test may be a requirement of the hiring process.

To request a disability accommodation, please email as soon as possible, or at least 48 hours prior to the above referenced testing or interview date so any necessary arrangements may be made in a timely manner.

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.

For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills - Administrative Support/Services

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Ohio Department of Public Safety - Ohio State Highway Patrol

Report In Location - 1970 W Broad Street, Columbus OH 43223

Provide general secretarial assistance to Office of Investigative Services (OIS) staff by performing routine administrative tasks\:

Independently provide explanation of Divisions duties & responsibilities either orally or by written correspondence;

Research & respond to internal &/or external inquiries;

Coordinate daily work flow of office;

Update &/or maintain office manuals &/or notebooks;

Serve as primary entry point for visitors &/or incoming calls to OIS by answering, screening &/or directing calls to appropriate staff or taking messages; Provide routine information & assistance via telephone, email or in person to internal & external customers;

Utilize various databases to input, update &/or retrieve information;

Maintain inventory & order office equipment & supplies; Assign investigative equipment & supplies to investigators;

Enter monthly weights for OIS staff & compile report;

Complete clothing allowances;

Enter training expenses, tuition & travel reimbursement requests; Update training &/or instructor records;

Maintain & update read & sign, & Law Enforcement Automated Data System (LEADS) materials;

Utilize personal computer to create &/or update records, databases, spreadsheets, files, form letters interoffice communications, etc.;

Establish & maintain efficient filling systems containing confidential records, personnel files, correspondence, &/or other information for OIS;

Proofread communications &/or other materials for errors & make necessary corrections;

Perform related clerical tasks (e.g., copy & distribute written material; prepare reports; schedule, attend, &/or draft minutes of meetings; sort & distributes mail; retrieve copier meter readings; update phone list; maintain information on vehicle inspections, assignments, mileage, & service history by entering relevant data into the Fleet Ohio System etc.);

Track Ohio Department of Rehabilitation & Corrections (ODRC) Log, Case Management System (CMS), Federal Bureau Investigation (FBI) & Executive Protection Unit hours;

Process court related documents &/or subpoenas (e.g., forward subpoenas, confirm court dates, check on disposition of cases, etc.);

Maintain OIS follow-up files;

Create & update on-call schedule;

Assist with completion of forfeiture case audit;

Prepare records for retention;

Review credit card log for accuracy & completeness;

Update & maintain status reports for red jacket, Governor, & National Crime Information Center (NCIC) cases &/or validations;

Track daily, monthly, & yearly numbers for yearend reports;

Make computer entries & modifications under supervisory direction;

Assist in coordinating OIS participation in the Ohio State Fair;

Track & ensure updates of disturbance plans are in place;

Fill in for other support staff in their absence;

Performs other related duties as assigned.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.