Office Manager

Job Description

Salary: $65-$75K

Company Overview:

Delphi Infrastructure Group (DIG) is a leading specialty contractor providing repair, replacement, and maintenance services for utility customers across the gas, electrical, telecommunications, and water end markets. We provide services to our customers under 4 company brands: Precision Pipeline Services, SabCon Underground, Allegheny Contracting, and JMF Underground.

About the Role:

The Office Manager coordinates all aspects of the office, ensuring smooth operations, efficient workflows, and a positive work environment. The Office Manager will assist and manage multiple administrative functions for the Delphi Infrastructure Group (DIG) corporate office. The individual in this role will act as a key liaison between the CEO, CFO, EH&S Director, HR Director and various stakeholders, ensuring smooth operations and effective communication within the organization. Additionally, they will oversee all corporate office administrative responsibilities. This position demands a dynamic professional with excellent organizational skills, a proactive attitude, and the ability to handle multiple priorities in a fast-paced environment.

Essential Functions:

Executive Assistant Responsibilities:

Serve as the primary administrative support for the CEO and all DIG Executive Management staff, ensuring their day-to-day operations run efficiently.

Prepare high-quality correspondence, presentations, reports, and meeting agendas as requested.

Coordinate meetings on behalf of the CEO and the DIG Executive Management team as required.

Act as the gatekeeper to the DIG Executive Management Staff, screening calls and visitors to prioritize communications and escalate urgent matters appropriately.

Coordinate special projects, events, and company-wide initiatives on behalf of the CEO.

Manage executives travel logistics and activities, including accommodations and transportation

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

Support as needed with business reporting requirements on a weekly and monthly basis.

Assist in the tracking and notifications for key business dates and deliverables, ensuring alignment on expectations across the DIG portfolio.

Maintain confidentiality and handle sensitive information with the utmost professionalism and discretion.

HR Assistant Responsibilities:

Serving as a point of contact, providing smooth communication with DIG employees and timely resolution to their HR queries.

Coordinating orientation and training sessions for new DIG employees.

Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

Performs other duties as assigned.

Recruiting Responsibilities (For the Business Units):

Assist the business unit HR Leads with posting job openings on internal systems and external job boards.

Coordinate candidate communications, interview scheduling, and logistics.

Assist with tracking applicant statuses and updating candidate records in the applicant tracking system.

Support the onboarding process as required by the business unit.

Help prepare interview guides, offer letters, and onboarding materials as needed.

EH&S Support Responsibilities

Preparing various safety metrics reports in support of each business unit (JSO, JSA, Incident Trends)..

Monthly auditing of incident summary for status updates and reserve costs.

Maintain compliance systems with each business unit as needed. Connect with new clients and upload required documentation for approval rating. (Avetta & ISN)

Minimum Qualifications:

Bachelors degree in Business Administration, or related field preferred; equivalent work experience may be considered.

3-5 years of experience in executive support and office management.

Knowledge of ERP systems, claims handling, and regulatory compliance preferred.

Experience in utility construction or a related industry is a strong plus.

Skills & Competencies:

Exceptional organizational and time-management abilities, with the capacity to handle multiple tasks and deadlines simultaneously.

Exceptional skills in utilizing all of the Office 365 suite of applications.

Strong written and verbal communication skills, with attention to detail and accuracy.

Analytical and problem-solving skills to manage claims and provide insights into process improvements.

Professional demeanor with a high degree of discretion and the ability to handle confidential information.

Proactive mindset and ability to work independently with minimal supervision.

Full-time