Procurement Planning & Contracts Coordinator

Oh what a feeling!

We are so much more than just the sum of our parts. Our strength comes from working together, sharing ideas to always find new ways to progress. Together, we are Toyota.

At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. Afterall, our people are our greatest assets. We do this through employee community engagement, mentorship, development and recognition programs .

Together, we are Toyota.

Toyota Motor Corporation Australia is well-recognised for offering:

Fully maintained motor vehicle including insurance excluding fuel

14.5% Superannuation with subsidised income protection, life and total disability insurance

Annual contribution to your private health insurance worth over $1,900

Significant family vehicle lease and purchase discounts

Flexible hours and workspaces, with a hybrid of working from home and in the office

Wellness facilities – free onsite gym, end of trip facilities

Free car parking and discounted onsite cafe

Genuine career development: promotions, rotations, study assistance, paid study leave and paid professional membership

Paid volunteer days to support your community and matched workplace giving program

26 weeks paid primary carers leave, 8 weeks paid parental leave for secondary carers and Superannuation paid on unpaid Parental Leave

Access to Toyota’s RewardsHub – explore, manage and customise your benefits to suit your lifestyle

What you’ll contribute to

Step into a key coordination role as a Procurement Planning & Contracts Coordinator, where your attention to detail and organisational skills will support the smooth operation of procurement activities across Toyota Australia. Sitting within the Finance & Procurement Division, you’ll help ensure contract administration and vendor governance processes run efficiently, while supporting broader procurement planning and continuous improvement initiatives.

This is a permanent, full-time position based in Port Melbourne, with hybrid work arrangements and fortnightly travel to the Altona Office.

How you’ll make an impact

Vendor Contract Management: Coordinate renewals, monitor risks, and ensure compliance with governance and regulatory requirements.

Procurement Systems Administration: Maintain procurement systems (e.g., Coupa), including contract uploads and lifecycle support.

Reporting & Insights: Provide stakeholders with updates and insights on contract status, planning, and governance.

Stakeholder Support: Deliver responsive customer service for procurement systems and contract-related queries.

Process Improvement: Support procurement planning and contribute to Kaizen initiatives to enhance compliance and efficiency.

Cross-Functional Collaboration: Work closely with Legal, IT, and senior stakeholders to align procurement activities with policies and procedures.

Your attributes – If this sounds like you, we’d love to hear from you!

Relevant degree preferred, with 1–2 years’ experience in procurement, contracts administration, or a similar role.

Procurement Systems Knowledge: Familiarity with Procure-to-Pay platforms such as Coupa or SAP.

Process & Governance Understanding: Solid grasp of procurement processes, vendor governance, and compliance requirements.

Technical Proficiency: Competent in Microsoft Office, with working knowledge of Excel and PowerPoint.

Organisational & Coordination Skills: Strong planning, multitasking, and project coordination abilities.

Interpersonal & Collaboration Skills: Effective communicator with stakeholder management skills and a proactive, improvement-focused mindset.

Make your impossible, possible & apply today!

You’re welcome to find out more by visiting our careers page: Applications close on 31st October 2025

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. When you apply, please tell us the pronouns you use.

We are happy to adjust the recruitment process for your accessibility requirements, so please let us know during the recruitment process if there are any reasonable adjustments you may need during the interview process and your preferred type of communication, and we will be in touch to discuss your requirements.

Toyota is an endorsed employer for all women. Please review Work180 website for further information.

We don’t require a cover letter or selection criteria to be addressed.

Come with us and help create the future.

Primary Location

Port Melbourne - 155 Bertie Street

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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