Executive Assistant

Job Description

About ANS

At ANS, we’re not just a consulting engineering firm, we’re a team of trailblazers shaping the future of energy and infrastructure through civil, structural, electrical, high-voltage, and geotechnical engineering. Recognized as one of the Best Places to Work and Top 10 Hottest Engineering Firms in the US by Zweig Reports and featured in Inc. 5000’s Top 250 for our staggering 1,748% growth, we’re proud of what we’ve built and where we’re headed.

We thrive on innovation, embrace a “best idea wins” culture, and value humility, ownership, and execution. If you excel in fast-moving environments and believe in the power of precision, this is the place for you.

WHY YOU’LL LOVE WORKING HERE

- A high-performance, mission-driven culture where excellence is recognized and autonomy is encouraged.

- Direct partnership with a CEO leading one of the fastest-growing firms in the industry.

- Exposure to the inner workings of executive decision-making, strategy, and communication.

- Opportunity to shape and refine systems that support leadership efficiency and firm-wide impact.

About the Role

We’re seeking a career Executive Assistant who is a calm, composed, and highly capable professional to support our CEO. This is not just a task-based administrative position; it’s a strategic partnership requiring foresight, judgment, and discretion. The ideal candidate is proactive, resourceful, and thrives as a “team of one” in supporting a high-performing executive and company using their maturity, precision, and professional judgment and experience.

WHAT YOU'LL DOExecutive Operations

Manage and coordinate the executive's calendar across time zones and priorities., scheduling appointments and meetings

Coordinate travel, logistics, and meeting schedules with accuracy and confidentiality.

Anticipate needs by preparing briefing materials, taking notes when needed, preparing and sending out agendas, and follow-up actions proactively. Communication & Documentation

Draft and edit correspondence, reports, and presentations that reflect executive voice and tone.

Act as a point of contact between the CEO, leadership team, and external partners.

Ensure seamless information flow across the organization, maintaining clarity and professionalism.

Perform general office duties, including answering calls and responding to emails Strategic & Project Support

Work with Chief of Staff and other Executives to track initiatives, deliverables, and executive follow-ups across teams.

Assist, when needed, in preparing executive meetings, including arranging one-off leadership meetings, training sessions, and other discrete and intimate events.

Support key meetings and events (board sessions, retreats, Town Halls, leadership summits).

Conduct research and prepare concise summaries to inform executive decisions.

Conduct research and prepare reports on various topics related to the company Confidentiality and Professional Judgment

Manage and maintain confidential files and documents

Handle sensitive information with the utmost discretion and diplomacy.

Represent the CEO and firm’s culture with tact, respect, and integrity. WHAT WE ARE LOOKING FOR

Experience: 7–10+ years as an Executive Assistant supporting a C-suite leader (preferably in a fast-paced or professional services environment).

Professionalism: Excellent written and verbal communication, with impeccable attention to detail and discretion.

Autonomy: Comfortable operating independently, prioritizing effectively, and solving problems without handholding.

Resilience: Unflappable under pressure; able to manage competing demands with calm and confidence.

Judgment: Exercises sound decision-making, anticipates needs, and acts with maturity and integrity.

Technology Skills: Highly proficient with Microsoft 365, Outlook, Teams, and project tracking tools Experience in Monday.com, Netsuite, and other tools a plus.

Ready to join us?

If you’re a seasoned professional who thrives in high-performance environments, communicates with polish, and approaches your work with pride and ownership, we’d love to meet you!

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Full-time