Administration and Personal Assistant

ROLE OVERVIEW

The Administration and Personal Assistant is responsible for supporting management by handling tasks related to both their personal and business affairs. This role provides comprehensive secretarial, administrative, and personal support aimed at making daily operations and activities more organized, efficient, and seamless.

Receive and screen visitors, direct phone calls, and distribute mail

Issue Official Receipts and coordinate distribution through messengers

Disburse checks and verify issued Official Receipts

Handle petty cash fund and prepare summaries for replenishment

Prepare requisition and liquidation of funds

Canvass and source new materials or supplies as needed

Prepare and maintain records of Purchase Orders

Monitor and coordinate delivery of supplies, materials, and other items

Coordinate messenger tasks, maintenance activities, and repair services

Manage and organize schedules, diaries, appointments, meetings, and events

Maintain and update databases and filing systems

Collate and file reports and personal documents

Coordinate with household staff for administrative or logistical needs

QUALIFICATIONS

Preferably a graduate of a four-year course

Female with at least three (3) years of experience as an Administrative Assistant

Strong interpersonal skills

Tech-savvy, with experience in word processing and email applications

Active listening and effective communication skills

Excellent critical thinking and logical reasoning skills; proactive in problem-solving

A self-starter who is organized, resourceful, and able to complete tasks with minimum supervision

Proficient in speaking, reading, and writing in both English and Filipino

High attention to details with excellent time management

Ability to multitask and work efficiently under pressure Salary: 24,000– 26,000/month

Job Type: Full-time