AIFM Portfolio Management - Senior Administrator

Reports to Director AIFM

This is a very exciting opportunity to actively contribute to the continuous enhancement of Aztec’s AIFM service offering in Luxembourg, which is strategically important to our company and our clients. Aztec’s AIFM aims to be a market leading third party AIFM in the funds industry.

From the outset, the individual will be responsible for supporting Aztec’s AIFM and will partner closely with colleagues and clients to achieve their ambitions and goals.

This is a split role, primarily to support portfolio management but also the marketing function and other AIFM operational tasks when needed.

Key responsibilities:

Assess and analyse proposed transactions and business plans by advisors, including assistance in asset AML/KYC, requiring decision of the Conducting Officer in charge of Portfolio Management (the “COPM”) function

Monitor the execution of approved transactions in line with the COPM decision

Monitor funds’ performance and delivery of approved business plans

Prepare Portfolio management report for the Management Committee and the AIFM Board and other AIFM reports as required

Be the point of contact with the investment advisors of the funds for all investment related activity

Perform initial, periodic and ongoing due diligence on delegates and services providers, including co-ordination of due diligence questionnaires, risk assessments, the maintenance of registers, reporting and contracts

Collaborate with other Aztec AIFM and Aztec Group departments to ensure adherence and continuous improvement of processes

Escalation and resolution of client and delegate issues relating to portfolio management

Escalation of incidents / breaches and risks to the AIFM, including the identification and management of known / unknown gaps

Keep up-to-date and report on best practices, industry changes and trends that may impact on AIFM’s Portfolio management activities

Support the Conducting Officer in charge of Marketing function to during pre-marketing and funds distribution activities

Support the Management Committee in selected tasks

Skills, knowledge, expertise:

Degree in Business Administration, Economics, Finance or comparable education

Experience in asset management

Working knowledge of private equity, real estate, infrastructure and fund of fund asset classes

Independent critical thinking and analysis

Able to take responsibility, prioritise, use initiative and to get on with others as a team player

Understanding of Luxembourg regulations applicable to AIFMs

Excellent interpersonal skills are required to develop close working relationships with colleagues, clients and stakeholders

Solution-orientated and high level of integrity and dependability

Effective communicator in both written and oral communication in English

We will provide both inhouse training, for relevant technical knowledge, as well as training for professional qualifications to enhance your professional development. You will need to be a fast learner, quickly learn new systems.

People are at the heart of what we do, therefore being great with people, and the ability to develop fruitful working relationships with colleagues, clients and business contacts are essential traits of the AIFM Administrator.

“For all accepted offers of employment with Aztec Financial Services (Luxembourg) S.A, candidates will be required to complete pre-screening requirements, including providing a criminal record certificate (extrait de casier judiciaire).”