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Building Administrative Secretary

Company:
Ohio Department of Education
Location:
Reynoldsburg, OH, 43069
Posted:
October 14, 2025
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Description:

Definition Under direction, is responsible for performing a variety of clerical, receptionist and secretarial duties in a school setting.

Typical Duties (anyone position may not include all of the duties listed, nor do the examples cover all of the duties that may be performed) * Answers telephone calls, takes and delivers phone and fax messages to staff members; * Tracks student attendance, calls parents to check on absent students and maintains a daily attendance log; * Registers students, checks documents and maintains permanent record files; * Copies and forwards cumulative records of withdrawals and fulfills records requests in a timely manner; * Compiles, records and replies to free and reduced lunch applications; maintains file, reviews for completeness and notifies the cafeteria of all changes; * Distributes, checks and maintains assorted files; * Enters student grades in the computer; * Administers basic first aid, takes temperatures, and issues medications as required; * Operates a personal computer to obtain, process or file data and information; * Prepares letters, memoranda, records, reports and other documents from clear copy, rough draft, and other sources * Collects and records money for workbooks, classroom materials, dues, fees, lost books, lunch charges and field trips; * Accounts for petty cash fund; receives and deposits money daily; * Maintains general and confidential files and data bases; * Completes weekly census reports, admission and transfer forms and record requests; * Types requisitions for materials and maintains files of purchase orders; * Orders, inventories and distributes supplies for the staff of the school; * Records and types reports on staff absences; distributes absence forms, collects and forwards to the payroll office; * Creates and prints class/home room lists for teachers and principal; * Maintains inventories and orders supplies for the school; * Calls parents regarding incidents at the school and checks parents and visitors in and out of the school; Inputs counts, updates information for the Educational Management Information System (EMIS). Minimum Qualifications (at time of filing application) * Successful completion of Civil Service Examination and placement on top 10 list * Possession of a high school diploma or two years of secretarial experience, one year of which has been with the Reynoldsburg City schools or equivalent experience elsewhere Knowledge.

Skills and Abilities Desired Thorough knowledge of English grammar, spelling, and punctuation; considerable knowledge of word processing, spreadsheet and data base management applications; general knowledge of financial recordkeeping; skill in exercising tact and discretion when communicating with students,,parents, teachers, administrators, support staff and the general public; skill in proper telephone techniques; ability to interpret and understand rules and regulations as they relate to public schools; must have computer knowledge of various applications such as Microsoft Word, Excel and Access; ability to type and enter data accurately utilizing a keyboard; ability to perform clerical duties involving independent judgment; ability to maintain accurate financial records and complex filing systems; ability to coordinate activities within time lines; ability to generate financial records and complex filing systems; ability to lift boxes of supplies, books and paper; ability to operate office equipment.

SALARY: In accordance with established salary schedule

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