Continuation High School Office Manager at La Cuesta HS

Position Type:

Classified - Clerical/Secretarial/Continuation High School Office Manager

Date Posted:

9/16/2025

Location:

La Cuesta Continuation High School

Closing Date:

09/30/2025

Classified Job Description

Title: Continuation High School Office Manager

Starting pay rate (based on experience)

$27.61 - $30.06

Salary Schedule Range: 38a

Purpose of Position: To perform advanced clerical duties and provide administrative support to a continuation high school principal.

Reports to: Continuation High School Principal.

Employment Status: Full-time (FLSA Non-exempt)

Location: La Cuesta Continuation High School

Essential Functions:

Plan, coordinate and organize routine office activities, processes and communications to relieve administrator of routine administrative tasks.

Screen callers and visitors, including students, teachers, administrators, parents, and volunteers; provide timely information about school and District policies, procedures, and rules.

Compose correspondence independently or from rough draft or verbal instructions.

Coordinate substitutes using a web-based software program such as Aesop.

Maintain a variety of personnel records, time sheets, lists, files, and rosters; record attendance and verify accuracy of hourly time sheets.

Assist with daily set-up, serving and clean-up at nutrition break.

Maintain inventory and control of technology devices such as iPads or laptop computers.

Provide technical assistance on ASB-related matters to certificated staff and administrators.

Manage assignment of master keys; perform periodic inventory of key assignments.

Participate in the development of the school budget; monitor and control expenditures; prepare budget transfers; create requisitions for supplies, services, and materials as needed for instruction and school maintenance; receive, verify orders, and distribute materials or supplies to staff; enter maintenance work orders as needed.

Operate a computer and proprietary or mass market software programs such as MS Office or Google Suite to input, retrieve or verify a variety of data; operate contemporary office equipment.

Schedule meetings, trainings, conferences and appointments as directed.

Direct and monitor the work of clerical support staff, student helpers or volunteers; train staff as required.

Maintain punctual and consistent attendance.

Other Functions:

Perform related duties as assigned.

Working Conditions & Physical Demands:

Inside work with no exposure to weather conditions. Busy environment with many interruptions.

Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; sitting for extended periods of time; bending or stooping, and reaching laterally above the shoulders or overhead to store or retrieve materials.

Knowledge, Skills and Abilities:

Knowledge of contemporary office practices and procedures, preferably in a public employment environment, accounting principles and practices, and a working knowledge of the CA Education Code as it relates to the duties of the position.

Knowledge of enterprise Financial systems such as Escape, Tyler-MUNIS, QSS, etc., as well as proprietary or mass market software applications such as MS Office and Google Suite.

Knowledge of financial and general record keeping, filing, electronic document filing and retrieval.

Ability to exercise independent initiative and sound judgment.

Ability to operate a computer and a variety of contemporary office equipment.

Ability to develop and maintain productive working relationships with school site staff, parents or guardians, vendors, and District staff.

Ability to use proper telephone and e-mail etiquette.

Ability to use correct English usage, grammar, spelling, punctuation and business vocabulary.

Ability to process a high-volume of work with accuracy.

Ability to understand and follow verbal and written directions.

Ability to meet schedules and timelines and work collaboratively with others.

Education, Training and Experience:

Any combination equivalent to graduation from high school and two (2) years college-level course work in Accounting, Business or related field, and three (3) years of increasingly responsible administrative or accounting experience in an office environment, preferably in the public sector.

Additional Requirements:

Successful passage of a written or performance assessment.

Bilingual fluency in Spanish is desirable.

*This position is eligible for Language Services premium pay