Purchasing Assistant

Job Description

**MUST BE CURRENTLY LIVING IN OREGON. IN-OFFICE POSITION ONLY. REMOTE WORK NOT AVAILABLE.

POSITION LOCATION: 9755 SW Barnes Road Portland, Oregon

Position Summary:

The Purchasing Coordinator is responsible for supporting the procurement functions for building materials across multiple locations In Hawaii.

This role assists with order processing, vendor communication, record keeping, and general coordination to ensure timely and cost-effective purchasing of products, materials, and supplies while maintaining vendor relationships. The position works closely with the Purchasers, Branch Managers and vendors to streamline purchasing operations and support sales needs.

The position is ideal for someone detail-oriented, organized, and service-minded who enjoys supporting a fast-paced purchasing and supply chain environment.

Key Responsibilities:

Coordinate the purchase of lumber, hardware, and other building material products based on branch requirements.

Solicit quotes from vendors, prepare and enter purchase orders into the system for review and approval.

Track vendor performance, delivery schedules, and pricing agreements.

Communicate order status, back orders, and delivery timelines.

Respond to inquiries from branch staff regarding product availability and purchase order status.

Follow up on missing paperwork, shipment confirmations, and order discrepancies.

Resolve discrepancies with invoices, deliveries, and quality issues.

Support audits and reporting requirements related to procurement and inventory.

Run basic reports to support stock level monitoring.

Answer phones, route calls, and provide general administrative support for the purchasing team.

Prepare spreadsheets, logs, and run reports to support stock level monitoring.

Maintain filing systems (electronic and paper) for purchasing documents.

Qualifications and Requirements:

2–4 years of office, clerical, or administrative experience in purchasing, supply chain, or in the

Strong interpersonal and relationship-building skills with a customer-first mindset.

Excellent verbal and written communication abilities.

Proficient in MS Office (Excel, Outlook) and ERP or inventory management systems

Strong attention to detail and ability to handle repetitive tasks accurately.

Strong organizational, time management, and communication skills.

Team player with a customer-service mindset.

Ability to multitask and manage competing priorities in a fast-paced environment.

Full-time