MedSpa Receptionist

MedSpa Office Coordinator / Receptionist

Radiant Reflections Weight Loss Clinic & MedSpa – Hattiesburg, MS

About Us

At Radiant Reflections, we help our clients look and feel their absolute best through evidence-based weight loss, advanced aesthetic treatments, and personalized care. We are seeking a dependable and enthusiastic Office Coordinator/Receptionist to be the welcoming face of our MedSpa and the organizational heartbeat of our team.

Position Summary

The Office Coordinator/Receptionist will ensure a seamless client experience by managing the front desk, supporting providers, and helping maintain the flow of daily operations. This role requires someone who is detail-oriented, cheerful, and professional—with the ability to multitask in a busy, high-end MedSpa environment.

Key Responsibilities

Greet and check clients in/out with warmth and professionalism

Answer and manage incoming phone calls, emails, and inquiries

Nurture new and existing leads with timely follow-up and excellent communication

Assist with client intake forms, scheduling, and payment processing

Take professional before-and-after photos of clients as directed

Prepare, stock, and turn over treatment rooms to maintain a polished environment

Support team members with product sales, inventory management, and light administrative tasks

Gain knowledge of MedSpa services and skincare products to better educate and support clients

Maintain strict client confidentiality and compliance with HIPAA and safety standards

Qualifications

Prior front desk, hospitality, or MedSpa/spa/medical office experience preferred (but not required—willing to train the right candidate)

Strong communication and customer service skills

Ability to multitask and stay organized in a fast-paced setting

Dependable, flexible, and able to work well within a team

Cheerful, kind, and professional demeanor

Comfortable with technology (scheduling software, EMR, or POS systems)

Available to work 2 Saturdays per month

What We Offer

A supportive, professional, and fun work environment

Ongoing training and professional development opportunities

Competitive pay with opportunities for growth within the MedSpa

Employee discounts on services and products

How to Apply

If you are a dependable, detail-oriented professional who enjoys making clients feel cared for and welcomed, we would love to hear from you! Please send your résumé and a brief cover letter sharing why you’d be an excellent fit for Radiant Reflections.