Accounts Payable Specialist

Description: The Account Payable Specialist will be responsible for managing and maintaining all accounts payable functions, ensuring accuracy, timeliness, and proper documentation.

This role requires someone with excellent organizational skills, a keen eye for detail, and a deep understanding of financial workflows within the construction industry.

You'll be working closely with our senior leadership and project management teams to ensure that vendor invoices, subcontractor payables, and job costs are tracked and processed correctly and in a timely fashion.

Key Responsibilities:Process and verify vendor invoices and credit card transactions, ensuring accuracy and proper documentation.Match invoices with purchase orders, delivery tickets, and other supporting documents; code all payables to the correct jobs and cost codes.Audit general ledger and journal entries to ensure accuracy.Maintain accurate, up-to-date financial records in QuickBooks and other systems, including reconciling bank accounts and ensuring thorough digital documentation.Manage new vendor set-up and maintain existing vendor information.Monitor accounts to ensure timely payments and resolve discrepancies with vendors and subcontractors.Support and provide audit-ready documentation as needed.Collaborate with leadership, project managers, and superintendents to ensure accurate and timely financial reporting.A true team player, this position provides friendly and professional backup support to the Service Coordinator—stepping in to answer phones and cover the front desk as needed to ensure smooth operations and exceptional customer service.Requirements:Minimum 3 years' experience in accounts payable, preferably within the construction industry.Strong working knowledge of QuickBooks is required.Highly organized and detail-oriented, with excellent time management skills.Comfortable with digital tools and believes in paperless, traceable financial processes with the ability to learn and adapt to new accounting/project management software quickly.Excellent communication and problem-solving skills.Team-oriented, dependable, and committed to high-quality work.Strong documentation and recordkeeping habits.

What We OfferCompetitive salary and comprehensive benefitsRelocation assistanceSuperior resources and strong executive supportOpportunities for professional growth and career advancement Job TypeFull-time (40 hours) permanent position, Monday – FridayThis position is on-site only at our Laurens, SC officeYou'll work in a professional, fast-paced environment with a supportive team that values collaboration and accountability Salary*$23 - $33/hr depending on experiencePerformance bonus *Please note that the salary range provided is a good faith estimate for the position at the time of posting and not a guarantee of compensation.

Final compensation may vary based on factors, including but not limited to, responsibilities of the job, education, experience, knowledge, skills, and abilities, geographic location, internal equity, alignment with market data.

Benefits401(k) matchingHealth insuranceDental insuranceVision insuranceLife insurancePaid time offBonus opportunities ABOUT US Founded in 2004, Thomas Mechanical & Fire Protection is an independently owned, full-service mechanical contractor focused on delivering turnkey HVAC and fire sprinkler systems to a strong base of commercial and industrial customers.

Conveniently located along interstate 385 in Laurens County, South Carolina we service customers throughout the Upstate of South Carolina and neighboring communities.

We take pride in delivering exceptional workmanship, design, fabrication, installation, and customer service.

As one of the fastest-growing companies in South Carolina, we're fueled by brilliant minds and skilled technicians.

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