Administrative Assistant

Job Description

Administrative Assistant

The Administrative Assistant is responsible for a variety of administrative, secretarial, clerical, and public relations duties while performing office management activities.

Essential Functions

Essential duties and responsibilities may include, but are not limited to, the following:

Serve the public through answering telephone calls, greeting visitors to the office and responding to inquiries from outside agencies and members of the public

Perform secretarial and administrative duties including, but not limited to, preparing correspondence, imputing data into the computer system, creating spreadsheets, researching information, faxing, photocopying, scanning documents, picking up and delivering mail, filing, ordering, and verifying supplies and equipment, and setting up meetings

Assists the Director and Deputy Director by scheduling appointments, preparing letters, and performing general office and clerical duties

Attend meetings; take, transcribe, disseminate, and record minutes in a timely manner

Process accounts payable for department, complete expense reports, review bills for payment, reconcile accounts, correspond with vendors, and maintain records of all accounts

Process payroll for the organization

Assist in the orientation of new hires, process all required paperwork and applications for insurance and benefits

Assists with purchasing supplies, maintains adequate inventories of office supplies, equipment

Tracks the office projects, maintains related files and records, develops and maintains extensive filing systems for Communications Center

Maintains familiarity with the Procedures, appropriate manuals and other documentation that provide thorough knowledge of Communications Center operations and procedures

Any other duties assigned by the Director or Deputy Director

Perform other duties and responsibilities as assigned to ensure the optimum efficiency and effectiveness of the Christian County Communications Center

Notary Public for state of Missouri

Maintain qualification skills and knowledge to perform the duties and responsibilities of the Addressing Coordinator

Minimum Qualifications

Education, Training, and Experience

Two (2) years of experience in a multi-task, high public contact work environment

High School diploma or equivalent.

Eligible for and maintain current certification for Missouri Uniform Law Enforcement System (MULES)

Must have a valid Missouri Operator’s License within thirty (30) days from date of hire

Knowledge of:

Common policies, practices, and procedures of the department and office operations

Laws and regulations pertinent to position functions

Working knowledge of the internet in support of department operations

Ability to:

Interact effectively and appropriately with the public and other personnel

Perform multiple tasks and maintain confidential information

Perform personal computer skills, mathematical skills, recordkeeping, and clerical skills, written and oral communication skills and effective customer service skills

Physical Demands & Working Environment

Ability to operate, maneuver and/or steer equipment and machinery requiring simple but continuous adjustments, such as radio console, computer terminal, computer printer, generator, motor vehicle, tape recorder, mobile radio, pager, and fax machine

Ability to coordinate eyes, hands, feet, and limbs in performing skilled movements requiring moderate skill, such as data entry, assembling computer components, cutting, drilling, or working in confined spaces

Ability to exert moderately physical work, typically involving some combination of climbing, balancing, stepping, kneeling, crouching, lifting, carrying, pushing, and pulling. Ability to sustain prolonged visual concentration

Ability to recognize and identify individual characteristics of colors, shapes, sounds and associate with job-related objects, materials, and tasks

Attendance and participation at off-site meetings may be required

Subject to pre-employment drug screening and criminal history background check

Full-time